Administrative Asst. - Facilities (part-time)

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers.We are looking for individuals who are passionate about helping others learn, dedicated to serving students, and committed to the principles of equity and social justice. Western believes that serving the full breadth of our student and co-worker populations requires cultural competency and enthusiasm for diversity of all kinds. We recognize the intersectional nature of discrimination and are committed to counteracting these biases and eliminating the effects they have had on our students, co-workers, and communities. If you are a motivated individual who can contribute to excellence in teaching, learning, social justice and equity, please consider this employment opportunity at Western.

Summary of Position: The Facilities Services Administrative Assistant ensures the smooth operation of the Physical Plant office. They handle a variety of tasks, including managing files, overseeing front desk activities, and serving as the main point of contact for inquiries. Additionally, they support financial processes, coordinate meetings, and assist with various administrative duties.

This is a part-time non-benefit eligible position. 20-24 hours per week (Monday-Friday) would be flexible between the hours of 7am-4pm.

1.Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.
2.Perform office functions that may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
3.Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.
5. Clerical and Administrative Support - Supporting Action/Task May Include:

• Update and maintain electronic files, physical records, department website, and Computerized Maintenance Management System
• Oversee front desk operations
• Serve as point of contact for internal and external inquiries
• Process invoices and other financial documents
• Write purchase orders
• Schedule meetings and take meeting minutes at department meetings
• Order supplies
• Provide administrative support for the campus fleet vehicle program
• Assist in the monitoring of the building access system

Minimum Qualifications:
*Associate degree in related field OR
*Education in related field combined with appropriate occupational experience totaling 2 yrs. OR
*Related occupational experience totaling 2 yrs.

This position reports to: Director of Facilities

Starting hourly salary range based on education and experience: $19.98 - $24.11

This is a part-time non-benefit eligible position. 20-24 hours per week (Monday-Friday) would be flexible between the hours of 7am-4pm.

Applicant review will begin: Tuesday, April 1, 2025

Start Date of: May 2025

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

An Equal Opportunity/Access/Employer And Educator

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608)785-9274.

Non-Discrimination Notice
Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to:
John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608-785-9464
WI Relay: 711