Administrative Coordinator - College of Architecture and the Built Environment (Please Include Cover Letter)

Job Details

Job Description

Essential Functions

• Interacts with students, co-workers, visitors, and other individuals consistent with the values of Jefferson.
• Program Support:Manages calendars and travel for Department Chairs, coordinates student services, admissions, and graduation processes, maintain alumni communication, coordinate departmental filing and reporting, and assist in faculty searches and website updates.
• College & Student Engagement:Organize student communications such as email blasts, newsletters, events, open houses, and onboarding activities while supporting departmental outreach initiatives.

• Budget & Financial Management:Monitor expenses, reconcile department credit cards, submit expense reports, and purchase supplies for fabrication lab, photo lab, and programs.

• Accreditation & Compliance:Maintain accreditation archives, coordinate accreditation visits, and provide administrative support for accreditation-related activities.

• Committee & Meeting Support:Assist with departmental committees by preparing agendas, taking minutes, and coordinating logistics.

• Facilities & Operations Management:Coordinates building operations, manage maintenance requests, ensure printing supplies are stocked, and assist with end-of-semester clean-up.

• Supervision of Student Workers:Assign tasks and coordinate student employees assisting within departments.

• Additional Responsibilities:Additional responsibilities may be requested by Dean, MAO, Department Chairs and Program Directors

Competencies (Knowledge, Skills, and Abilities Required):

• This position requires strong organizational, communication, and problem-solving skills to support the College of Architecture and the Built Environment (CABE).

Minimum Education and Experience Requirements:

Education:

• High School Diploma/ GED required, Associate degree or higher preferred.

AND

Experience:

• 2-3 years in an academic office setting

Work Shift

Worker Sub Type

Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.