Department Account Assistant (PDF)
 Town of Lexington | |
 United States, Massachusetts, Lexington | |
| 1625 Massachusetts Avenue (Show on map) | |
 Mar 12, 2025 | |
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EMPLOYMENT OPPORTUNITY
Town of Lexington We are currently accepting INTERNAL applications for the following full-time (35hrs/wk) position: Department Account Assistant Department of Public Works Anticipated Hiring Range: $27.98 - $31.89 with excellent benefits The REQUIRED Town of Lexington application form must be received in the Town's Human Resource Department. This position is open for internal candidates, open until filled GENERAL SUMMARY: Under the general supervision of the Office Manager, coordinates and performs diversified administrative tasks and specialized functions to support the overall operation of the Department. ESSENTIAL JOB FUNCTIONS: * Coordinates the accounts payable process. Receives and records invoices for services retained or supplies purchased by the Department. Obtains authorization and schedules invoices for Town warrant to ensure prompt payment. Collects, reviews, and/or approves credit card transactions, and processes police detail payments. * Answers and routes phone calls and provides customer service at the front counter. Provides information and assistance to a variety of customers including residents, vendors, Town employees, committees, and the general public, and/or directs customers to the appropriate staff member. * Provides administrative support to the Public Works Director, Office Manager, and other employees. Coordinates correspondence, creates and maintains spreadsheets and databases, and performs other tasks as directed. * Assists in monitoring budgets for various Public Works divisions to ensure activity stays within budgeted limits. Reviews accounts for revenue and expenditure balances, and creates reports as requested. May make recommendations and assist with problem-solving. * Collects and deposits funds received for maps, permits, and other Department services. * Maintains a variety of print and electronic files and records related to Department operations and services. * Processes incoming and outgoing mail and responds to mail requests. * Maintains inventory of office supplies and orders additional supplies as needed. * Provides and receives cross-training for all essential Department functions. Provides back-up support to other Public Works divisions, including assisting Engineering staff, when requested. * Performs special projects and other related duties as required, directed, or as the situation dictates. * Regular attendance at the workplace is required. SUPERVISORY RESPONSIBILITY: None. MINIMUM EDUCATION & EXPERIENCE: Equivalent to High School diploma and one to three years of increasingly responsible related administrative support experience. ADVANCED EDUCATION & EXPERIENCE: None. QUALIFICATIONS: Knowledge of: * Modern office procedures, methods and computer/software equipment. * English usage, spelling, grammar and punctuation. * Principles and procedures of record keeping. * Basic accounting and purchasing procedures. * Business letter writing and basic report preparation techniques. * Effective customer service techniques. Ability to: * Perform responsible administrative support services. * Operate computer and various software necessary for performing assigned duties. * Type at a speed necessary for successful job performance. * Work independently in the absence of supervision. * Communicate clearly and concisely, both orally and in writing, and maintain effective working relationships. * Effectively handle an environment which involves close contact with coworkers and the public. WORKING CONDITIONS & PHYSICAL DEMANDS: Work is performed in a normal office environment, not subject to extreme variations of temperature, noise, odors, etc. Operates computer, printer, scanner, fax machine, typewriter, postage machine, and other basic office equipment. Work requires extended periods of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger dexterity. Occasional bending, climbing, and lifting may be required. The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The Town of Lexington has a strong commitment to Diversity, Equity, and Inclusion and we are actively seeking candidates who bring new voices and lived experiences to our organization. APPLICATION PROCESS All applicants are required to complete a Town application form, available from the Internet at www.lexingtonma.gov, emailing jobs@lexingtonma.gov, calling (781) 698-4590 or by visiting the Human Resources Department. Resumes may be attached to the application form as additional information, but cannot serve as a substitute for completing the required application form. Pre-employment physical including drug screening is a condition of employment. The Town reserves the right to modify the application deadline, and/or accept applications after the deadline, to best serve the interest of the community. After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews. All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application. Individuals who need accommodations in order to participate in this process should contact the Human Resources Department. Questions regarding this hiring process should be addressed to the: Human Resources Department Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 (781) 698-4590 | |