Administrative Assistant

San Jacinto College
remote work
United States, Texas, Pasadena
Mar 12, 2025
Administrative Assistant - Central Campus FUNCTION: The Administrative Assistant for Advising, Career and Transfer serves as the primary point of contact for the department while performing a variety of receptionist and administrative functions. Primary Responsibilities: Serve as primary point of contact for division front by answering multi-line telephones, greeting and signing in students. Provide support to Welcome Desk staff and assist with coverage in times of high traffic Monitor student traffic by overseeing sign-in system to ensure timely scheduling. Participate in the selection, hiring, and training of federal work study student assistants. Provide administrative support to the Director for Advising, Career and Transfer and student advising staff. Performs general office duties such as: monthly reports, P-card processing, and inventory supply orders. Complete expense reporting, invoicing, and accounting tasks. Work cooperatively with counterparts on the other campuses to achieve the College's annual goals and objectives. Serve on college committees as requested. Other duties as assigned. Knowledge, Skills and Abilities: Facilitate timely, professional communication and problem resolution strategies. Must be knowledgeable about and be responsive to FERPA law and regulations. Maintain processes and systems that improve the quality of customer support services. Demonstrate working functional knowledge and use of Banner and Microsoft Office. Ability to coordinate office scheduling. Must possess outstanding customer service skills . Must be available for occasional nights and weekend activities. Required Education: High school graduate or equivalent (GED). Preferred Education: Above requirements plus one (1) year of specialized or technical training beyond high school. Required Experience: Two (2) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Basic skill level in Microsoft Office- Word, Excel & PowerPoint. Preferred Experience: Above experience including one (1) or more years in a higher education environment. Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 103 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req5671 Posting Close Date: 3/28/2025