Bilingual (Japanese) Executive Assistant

Provide administrative and confidential support services to the Executive Vice President, General Manager of Carbon Fiber Division and members of the executive team as required. Serve in a bilingual (Japanese) capacity as duties dictate.

Duties and Responsibilities

* Coordinates schedules for meetings, arrange appointments, and schedule visitors as necessary for EVP, GM of CF div.

* Coordinates the calendar for the EVP, GM of CF div. and solve scheduling conflicts.

* Coordinate travel arrangements & housing needs, and provides interpretive services for EVP, GM of CF div, VP and guests.

* Serve as liaison with Toray Japan staff to facilitate EVP, GM of CF div.'s timely review of proposals correspondence, guidance and documentation. Serve in a bilingual (Japanese) capacity as duties dictate

* Keep track of business travelers' expense and create expense report via Concur System.

* Organize and maintains confidential files and records for EVP, GM of CF div.

* Interface with Japanese speaking internal/external contacts requiring considerable discretion and initiative.

* Support & help implement Visitor Management System to DE Plant and maintain system.

* Provide support to Corporate GA Sr. Manager as directed.

* Support HR/GA with local events, VIP visits, Corporate Social Responsibility Activities and special events as needed.

* Provide backup services to Sr. Executive Assistant as necessary.

Skills and Specifications

• Strong verbal and written communication skills.
• Advanced translation skills, preferred.
• Ability to utilize/operate a computer, peripheral equipment and appropriate software, such as Microsoft Office applications including Word and PowerPoint and other word processing software.
• Possess a high level of knowledge of administrative support techniques and procedures.
• Ability to work well under pressure.
• Ability to set priorities.
• Ability to self-motivate and take initiative.
• Ability to develop close working relationships with external and internal customers.

Education and Qualifications

* High school degree or GED required.

* Three plus years' experience in an administrative executive support field or equivalent field required.

* Personal computer experience in Microsoft applications such as Word, PowerPoint, and Excel, required.

* Japanese word processing software skills preferred. College degree in Business Administration or related field preferred. Familiarity with Japanese culture and customs preferred.

* This position involves working with technologies and information which are subject to U.S. export control regulations. Under these regulations, Toray CMA must review certain candidate information including citizenship, basis of United States work authorization and country of origin. This information would be used for export control screening purposes only.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Job tasks are usually performed in an office environment.

Position requires the ability to read, write, speak and understand English at a level necessary to successfully perform assigned responsibilities. Ability to utilize interpersonal and teamwork skills, perform basic mathematical computations, and to understand and apply work specifications in the completion of work tasks. The ability to hear, speak, use hands/fingers and the repetitive motions of hands/wrists are frequent. Ability to occasionally lift 10 pounds. Vision abilities require the adjustment and focus of sight.

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