Administrative Assistant

Tecta America Corp.
paid time off, paid holidays, 401(k)
United States, Illinois, Sterling
Mar 13, 2025
Description Founded in 1986, Sterling Commercial Roofing, a Tecta America company, is the trusted choice for businesses across Northern Illinois, Eastern Iowa, and Southern Wisconsin. As the largest commercial roofing business in Illinois, we put people first-ensuring employee safety and delivering exceptional service and quality to our customers. The Administrative Assistant will provide comprehensive administrative support to all departments regarding the day-to-day operations of the Sterling, IL office. Serve as a resource for the office by providing information, answering questions, and assisting with administrative projects as needed. Additionally, offer administrative support for contract management, ensuring documentation is properly handled and deadlines are met. Job Functions Plan, organize, and establish objectives and goals for projects assigned. Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office. Review and process contracts. Assisting with contract preparation, review, and tracking Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity Coordinate orientation efforts and assist in the onboarding of new hires Coordinate with Accounts Payable/Receivable on administrative projects as required Develop periodic reporting tools and deliver ad hoc reports as needed Operate multi-line phone system and greet front office visitors Make travel arrangements as needed Create and prepare visual presentations as required Prepare expense reports Maintain common areas including conference rooms, reception area, kitchen Maintain office supply inventory and order new supplies Responsible for office equipment (copiers, fax) operation and maintenance Sort and distribute incoming mail Update and maintain company directory Responds to building maintenance requests Perform other related duties as assigned Knowledge, Skills & Experience High School Diploma or equivalent 2 years of administrative support in a construction office environment preferred Knowledge of office-related practices and procedures Solid knowledge of the Microsoft Office Suite (including Outlook, Excel & Word) with strong attention to detail. Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates Proficiency with Microsoft Word and Excel, including strong attention to detail Sterling Commercial Roofing, aTecta America company, offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.