New

Executive Assistant - Legal Field

Vaco
$80,000.00 - $120,000.00 / yr
United States, New York, New York
Mar 13, 2025
Executive Assistant - Legal Industry Location: New York, NY (On-site, with one day hybrid potential after 90+ days) Compensation: $80-120kdepending on experience Schedule: Monday - Friday, 9:00 AM - 5:00 PM (1-hour lunch) About the Role: A leading global law firm is seeking an ExecutiveLegal Assistant to provide high-level administrative support to a senior executive in its New York office. This role requires a proactive and highly organized individual who thrives in a fast-paced environment, exercises discretion, and excels at managing complex schedules, communications, and competingpriorities. Key Responsibilities: Executive Support: Manage calendar coordination, schedule meetings and travel, and handle inbox management. Administrative Duties: Process expenses, coordinate with internal teams, and ensure seamless day-to-day operations. Gatekeeping & Prioritization: Serve as a primary point of contact, exercising discretion and understanding what and when to escalate. Collaboration: Work closely with a team of professional assistants to provide support as needed. Flexibility & Responsiveness: Maintain a strong in-office presence and be available for urgent matters when required. Qualifications: 5+ years of legal assistant experience, including 2+ years supporting a senior attorney or partnerin a fast-paced environment. Experience in Big Law or a large professional services firm required. Strong organizational skills, ability to manage multiple priorities, and a high level of professionalism. Proficiency in Microsoft Office Suite and legal administrative tools. Why Join? Work with a renowned leader in the legal industry. Join a collaborative team of experienced assistants. Competitive compensation with potential for hybrid flexibility down the line. If you are a detail-oriented, proactive professional with experience supporting high-level attorneys or executives, we'd love to hear from you! Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.