Executive Assistant III

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree plus four (4) years of professional-level administrative experience in a progressively more responsible position or

• High School diploma/GED plus eight (8) years of professional-level administrative experience in a progressively more responsible position.

Knowledge, Skills, & Abilities:

• Must have excellent verbal and written communication skills, demonstrating high levels of emotional intelligence.

• Must also be proficient in Microsoft Office, Word, Excel, and PowerPoint.

• Preference is given to the applicant with cutting-edge skills utilizing organizational software such as OneNote and Adobe Suite, database development and management skills, Workday experience, and professional caliber social media communications and experience with SharePoint.

Additional Information:

Responsibilities:

• Tracks and maintains calendar for Associate Dean of Finance and Administration, Executive Associate Dean for Clinical Affairs, Executive Associate Dean, Associate Dean (Analytics & Strategy), and Associate Dean for Faculty Affairs, including coordinating scheduling of complex meetings and includes providing reminders regarding schedule and appointments.

• Anticipates needs and proactively brings together appropriate people and other resources to support the Dean's office in addressing issues and coordinating activities.

• Responsible for travel arrangements and itineraries for the Dean's office, as well as managing travel and itineraries for visiting faculty, e.g., physician recruits, visiting professors, etc.

• Attends ongoing training for procurement, travel, and Foundation classes to keep abreast of all new rules or directives from these departments and ensure the COM Dean's office is up to date and in compliance with UAMS policies.

• Prepares agendas, executive summaries, and other appropriate needs for meetings and presentations.

• Handles confidential information that could have an immediate negative impact on campus operations, performance, or value if shared beyond its intended audience.

• Assists the Dean's office, Faculty, and outside organizations as needed.

• Acts as a liaison to other programs, departments, or agencies, providing guidance and necessary correspondence.

• Organizes, edits, and develops program/presentation materials and detailed handout materials and maintains intricate tracking of projects, assignments, and due dates for events and projects for the office.

• Answers departmental phone, distributes departmental mail, maintains the department conference room calendar and office supply inventory, assists visitors, and resolves problems.

• Fields calls and visitors, triaging appropriately and relaying messages to the Associate Dean. Some have financial responsibilities and serve as backup for other support staff positions.

• Assists with other duties and/or special projects supporting the overall mission as assigned.

• Coordinates office activities and operations to secure efficiency and compliance with all UAMS policies.

• Oversees and problem-solves issues with the COM Dean's office suite, including ancillary departments.

• Serves as backup for Executive Assistant to the Dean for all administrative and executive needs.

• May perform other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.