Administrative Associate 1

The Humphrey School of Public Affairs is seeking a highly organized and proactive Dean's Office Administrative Associate to provide vital administrative support to the Dean's Office. This role will support leadership, faculty, and staff in furthering the School's mission by ensuring the smooth execution of administrative functions, supporting strategic initiatives, and assisting with event coordination. They will help ensure compliance with University policies in all administrative functions. The Administrative Associate will report to the Executive Assistant to the Dean and work closely with the Development Director and Senior Strategic Advisor as well as various senior leaders and support staff within the School.

Responsibilities

Administrative and Office Support (50%)

• Assist the Executive Assistant to the Dean with office management tasks, including supply ordering, space coordination, and visitor logistics.
• Support the Senior Strategic Advisor and Development Director with calendar management, correspondence, and travel arrangements.
• Manage and process travel reimbursement requests for the Dean, faculty and staff, in accordance with University policies.
• Maintain records and documents related to the Dean's Office operations, ensuring organization and compliance with institutional standards.
• Serve as a backup to the Executive Assistant to the Dean, in the functions related to the direct support of the Dean.
• Provide additional project-based support as needed to enhance administrative efficiency across the School.
• Other duties as assigned.

Council and Faculty Support (30%)

• Provide administrative support for the Dean's Advisory and Honorary Councils, assisting with meeting coordination, correspondence, and documentation.
• Support faculty hiring searches in collaboration with the Associate Dean for Faculty, including scheduling interviews, preparing materials, and ensuring adherence to University hiring guidelines.
• Assist with tracking and supporting faculty-related committees and initiatives, ensuring smooth communication between leadership and faculty members. This includes scheduling committee meetings, taking meeting notes, following up on action items, and convening the committee at the direction of respective committee chairs. It may also include conducting research and disseminating critical information to the committee and sending communication on the committees' behalf.

Event and Committee Coordination (20%)

• Serve as a backup coordinator for various school-wide committees, assisting with logistics, minutes, and follow-up actions.
• Support planning and logistics for donor engagement events and activities, working closely with the Development Office and Communications team.
• Assist with internal meetings, retreats, and professional development sessions by preparing materials and managing RSVPs. Including but not limited to the support of Awards and Honors and the Equity and Inclusion Council.

Required Qualifications

• BA/BS degree or a combination of related education and work experience equal to four years.
• Experience providing administrative support in a professional setting.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills, including the ability to draft professional correspondence.
• Proficiency with Google Suite.

Preferred Qualifications

• Experience in higher education administration, development, or public affairs.
• Familiarity with University of Minnesota systems, including Chrome River, EFS, and the Donor Management System (DMS).
• Demonstrated ability to work effectively with faculty, staff, students, and external partners.
• Experience handling confidential information with discretion.

Pay Range: $50,000 - $60,000; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).