Administrative Support Associate

University of North Carolina Charlotte

$35,212 - $44,015

United States, North Carolina, Charlotte

Mar 13, 2025

Administrative Support Associate

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	001496
NC Salary Grade Equivalency	GN06
Classification Title	Admin Support Associate - Advanced
Working Title	Administrative Support Associate
Salary Range	$35,212 - $44,015
Anticipate Hiring Range	$35,212 - $44,015
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Business (Col)
Work Unit	College of Business
Work Schedule	8:00 am - 5:00 pm; Monday - Friday
Primary Purpose of Position	Serving as the face of the departments, the Department Coordinator for Management & Marketing acts as a liaison between College-level staff, administration, and department faculty, fulfilling the needs of Department Chairs, faculty, students, vendors, business connections, guest and visiting faculty, and College personnel.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school or an equivalent combination of education and experience. University Preferred Qualifications: Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience, or an equivalent combination of training/experience.
Essential Job Duties	The Department Coordinator serves as the primary point of contact for the Management and Marketing departments in the Belk College and effectively manages the demands and workflow of both. Duties include, but are not limited to: Event planning and support for departmental meetings and events Exam proctoring, Scantron processing, and other course-related and faculty support Department budget monitoring Assisting faculty with Digital Measures and departmental website updates Purchasing (49erMart, P-card), supply management, P-card reconciliation, and reimbursements for faculty, visiting scholars, search candidates, guest speakers, and student organizations Travel processing/expense report preparation Key requests (ARCHIBUS) and room reservations Supports data-entry needs for Departmental course schedule building Support of the faculty recruitment process (NinerTalent system; specific duties include updating position descriptions and job postings, coordination of external advertising, applicant tracking, interview scheduling and travel reservations, and preparation of the hiring proposal) in collaboration with the department chair, search committee, and College Finance & Personnel Team
Other Work Responsibilities	The Department Coordinator must communicate effectively with a diverse audience including students, parents, faculty, and staff across campus. This person must be adaptable to periodic changes in workload.
Departmental Preferred Experience, Skills, Training/Education	Bachelor's degree; Prior experience working in an administrative or office management role; Prior experience working in higher education; Experience with event planning/support; Prior customer service experience; and Ability to manage multiple projects simultaneously
Necessary Licenses or Certifications
Work Location	Friday Building
Posting date	03/13/2025
Closing date	04/06/2025
Proposed Hire Date	04/21/2025
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have professional experience monitoring and reconciling office or department budgets? If yes, please explain your experience.

(Open Ended Question)
*
Do you have professional project management and/or event planning experience? If yes, please explain your experience.

(Open Ended Question)
*
Do you have professional experience using Banner? If yes, please explain your experience.

(Open Ended Question)
*
Please describe your customer service skills and your understanding of "customer service."

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents