Administrative Assistant

WHO WE ARE

Helena Agri-Enterprises, LLC is a leading full-service agronomic solutions provider that's been in business since 1957. Our first location was in West Helena, Arkansas hence the name "Helena". We now have close to 600 locations nationwide and over 6,000 employees. Our corporate office is located in Collierville, Tennessee, a suburb outside of Memphis. Year after year we rank at the top nationally for volume and sales in our industry. There are many facets to our company including product development, sales, operations, precision technology and manufacturing just to name a few.

ABOUT THE JOB

The Administrative Assistant provides direct administrative support to the Division Management team and works in collaboration with other team members and departments. This position is responsible for documenting and distributing division procedures to field locations and other departments and is based in the Division office.

WHAT YOUR DAY WILL LOOK LIKE

• Coordinate internal and external correspondence. Professionally compose letters, memos and announcements and distribute information as needed.
• Assist with disbursement and collection of information to and from Branch Managers and location team members.

• Communicate regularly with Corporate departments regarding policy and procedural updates/changes and revise Division procedures as necessary.

• Coordinate meeting details including meeting space, overnight accommodation, agenda, materials, AV, meals, and communications.
• Perform Division administrative assignments as needed including routing documents for approvals, compiling reports, paying invoices, record maintenance, and setting up virtual meetings.
• Handle purchasing of Division office supplies and assist with general office management of the facility and equipment.
• Provides scheduling details and assists Managers with travel arrangements.
• Reliable and regular attendance is expected.
• Other work-related duties as assigned by the Supervisor.

EDUCATION & EXPERIENCE

• High school diploma or equivalent is required.
• Three years of experience in a business environment is required.
• Valid U.S. driver's license is required.

SKILLS & QUALIFICATIONS

• Computer skills including proficiency in Microsoft Office 365 with an emphasis on Excel, SharePoint and OneDrive.
• Aptitude for learning new software and systems.
• Ability to prioritize numerous projects and duties.
• Highly organized with great attention to detail.
• Written and verbal communication skills.
• Customer service and problem-solving skills.
• Ability to perform in a fast-paced environment and adapt to changing objectives and timetables.
• Handles confidential information with care.

WORK ENVIRONMENT & PHYSICAL ASPECTS OF THE JOB

The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 20 pounds.

Successful completion of a drug test and background check is required for all positions at Helena.

BENEFITS AT HELENA

• Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
• Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
• Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
• Three year vesting on company match with 1,000 hours of service.
• Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay and Wisely.
• Up to 15 days paid time-off plus 9 paid holidays.
• Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
• Free Short & Long-Term Disability.
• Up to 80 hours of paid Parental Leave.
• Education Assistance.
• And much more!

For more detailed information about our benefits, visit helenacareers.com/benefits.

STAY CONNECTED TO THE HELENA POWERHOUSE!

Follow us on social @HelenaCareers or visit us at helenacareers.com.

Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.