Administrator - Legal Support Services

• Supervises and coordinates overall administrative activities of the legal support staff.
• Supervises the maintenance and alteration of office areas, technology, and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Manages the negotiation and the purchase of office supplies and furniture, technology, case management and other legal support software and platforms, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Manages the office to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Coordinates legal support for responses to subpoenas, custody, and other school-based requests for legal advice and counsel.
• Oversees and supports office use of case management, e-discovery, and other legal support software and platforms.
• Supervises intake of complaints, preparation for legal filings, scheduling of deposition and investigative interviews, and service of legal documents.
• Supervises the maintenance and upkeep of office technology and equipment, including laptops, copiers, scanners, etc.
• Manages the day-to-day operations of the facility (such as recycling, changing light bulbs, heat problems, water problems, general repairs in the department, cube problems, etc.)
• Manages attendance records and payroll for Office of Legal Counsel personnel, as well as hiring processes.
• Monitors and manages contracting with and payments to vendors and consultants, including, but not limited to, outside counsel and litigation support and technology vendors.
• Manages legal records, including electronic and paper documents, for the Office of Legal Counsel.
• Provides support to the Chief Legal Officer on scheduling; budget development, monitoring, and oversight; logistics; and project management.
• Utilizes resources appropriately to complete work in the most efficient manner; proactively communicates the status of work; participates and contributes fully as a team member; and exercises sound judgment and decision-making skills to resolve sensitive matters.
• Maintains confidential and sensitive information.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board policies and the professional standards.

• A Bachelor's Degree or an Associate's degree in Paralegal studies, Legal Secretarial studies, or a related field of study from an accredited college or university, as well as at least five years of experience in an office handing legal, financial, or other complex transactions.
• Eight years of administrative secretarial experience preferred, including handling sensitive or confidential matters and preparing reports, correspondence and legal documents for senior or executive management.
• Knowledge of principles and practices of organization, planning, records management, and general office management required.
• Excellent organizational, interpersonal, oral and written communication skills.
• Proficient skill in the use of technical computer applications, including electronic databases, case management systems, and Microsoft Office, including Word, PowerPoint, and Excel.
• Ability to supervise and/or manage office operations and support staff.
• Ability to compile and summarize data and information; Ability to prepare reports.
• Ability to handle sensitive and confidential matters with discretion and diplomacy.
• Ability to exercise independent judgement.
• Knowledge of legal procedures and terminology, and the ability to understand and explain laws, rules, regulations, and procedures.
• Skill in research, presenting, and explaining policies and procedures, assembling data, preparing complex reports, and formulating and presenting recommendations.
• Ability to deal with the public with tact, understanding, fairness, good judgement, and integrity.
• Ability to supervise and provide guidance and instruction to assigned personnel.
• Familiarity with the litigation process.
• Ability to interact with diverse constituencies and convey complicated information with tact and diplomacy.
• Ability to work collaboratively.
• Ability to develop and maintain strong working relationships with school system employees and managers at all levels, as well as government agencies and community stakeholders.
• Ability to multi-task, prioritize changing assignments, and organize busy workload, meet deadlines, and work well under pressure, while exercising excellent attention to detail.
• Unless expressly stated otherwise with respect to the qualifications indicated in the position description, City Schools reserves the right to consider other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position.

Qualified candidates for the above position must submit the following:

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
• All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
• All documentation must be scanned and uploaded to application

Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org

Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies JBA (Nondiscrimination - Students), JBB (Sex-Based Discrimination - Students), JICK (Bullying, Harassment, or Intimidation of Students), ACA (Nondiscrimination - Employees and Third Parties), ACB (Sexual Harassment - Employees and Third Parties), ACD (ADA Reasonable Accommodations), and ADA (Equity), and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.

This position is not affiliated with any bargaining unit.

This position is affiliated with the City Retirement Plan.

In accordance with Maryland law, City School is required to share the position salary ranges in its entirety. Please note, this is not the hiring range. The hiring range for this position is ($85,401 - $119,237)