Administrative Assistant

Dewberry's Richmond Office is a highly talented team who is engineering some of the most consequential infrastructure projects in Virginia. Our office continues to grow as we are awarded larger projects and expand our client base. As a result, we are seeking a detail-oriented and proactive Administrative Assistant who excels in a dynamic team environment. The ideal candidate will be organized, efficient, and capable of handling multiple tasks with a growth mindset willing to learn new tasks. This role is essential in ensuring smooth operations and providing administrative support to our engineering staff, especially our Project Managers.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors is our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

This Administrative Assistant position will have two main functions:

Support our talented project management staff. Our project managers have outward facing client responsibilities while also directing internal design teams that execute the work. PM support functions may include:

Accounts receivable tracking and follow up with clients sending collections emails and making follow-up calls as needed
• Prepare invoices for clients with special requirements/documentation
• Prepare subconsultant agreements
• Monitor financial performance of projects to work with PM's to close or address problematic tasks
• Assist in project documentation, and tracking and other project controls
• Setup fee proposal templates
• Printing/collating client deliverables

Support daily office operations. These tasks could include:

• Coordinating/orchestrating office events
• Receiving/processing mail, Fedex
• Office supply inventory tracking and ordering
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Maintain filing systems and databases
• Handle incoming calls and emails, directing them to appropriate personnel
• Support the team with various administrative tasks as needed

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Notice to Third Party Recruiters: Dewberry only compensates job placement recruiters that have a valid Dewberry-approved written agreement in place for recruiting services. Dewberry does not compensate third party recruiters for unsolicited job placement candidate information.

#LI-MR1