Executive Administrative Assistant - Hybrid

The US Oncology Network is looking for an Executive Assistant to join our team at Texas Oncology. This full-time position will support an Executive Oncologist at our 6204 Balcones location in Austin, Texas. This is a Hybrid Monday through Friday, 8:00a - 5:00p with no weekends or major holidays!

As a part of The US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today-at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve "More breakthroughs. More victories." in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

The US Oncology Network is one of the nation's largest networks of community-based oncology physicians dedicated to advancing cancer care in America. The US Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

The essential duties and responsibilities (including but not limited to):

Administrative Support:

• • Performs a variety of administrative duties in particularly in support of executive oncologist.
  • Manage the distinguished oncologist's corporate administrative calendar, scheduling appointments, meetings, public speaking engagements, travel arrangements, and other business activities in accordance with the company guidelines.
  • Composes, prepares, and proofreads correspondence, presentations, and other documents, when required, on computer and maintains confidentiality as required.
  • Handle incoming and outgoing communications, ensuring timely and accurate responses within requested timeframes.
  • Handles routine inquiries for information. For more complex requests, routes query to appropriate individual.
  • Deals discreetly with sensitive or confidential information. Follows established procedures to ensure the security of corporate executive's records and documents.
  • Acts as a liaison with staff, physicians, and building management to resolve problems related to facilities maintenance (when required).

Clinical Coordination:

• • Coordinate with clinical practice manager to ensure the corporate administrative calendar does not conflict with clinic schedule (patient scheduling).

Board and Educational Activities:

• • Support board arrangement with organization of calendar coordination, travel, and expenses in accordance with the company guidelines.
  • Coordinate lecture scheduling for medical instruction sessions when requested.

Event and Speaking Engagements:

• • Arrange travel itineraries, accommodations, and transportation for accepted speaking events.
  • Opportunities to assist in the preparation of presentation materials when needed.

Project Management:

• • Assist with special projects and initiatives as directed by the executive oncologist.

General Office Management:

• • Welcome and assist visitors in a professional and friendly manner whenever (if ever) in the clinic.

The ideal candidate for the Administrative Assistant position will have the following background and experience:

Level 1

• Associate's degree in business, office administration, or secretarial program required.

• Minimum of three years of office administration experience.

Level Sr (in addition to level 1 requirements)

• Minimum of five years of office administration experience.

• Typing speed of 55+ WPM

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occasional lifting of up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and involves frequent contact with management and staff.