Tax Administrative Assistant

Classification:
Non-Exempt

About Us:

We are Alsco Uniforms. We've been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It's our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.

Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We're seeking driven professionals with ambition to grow within our company. We'd love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.

Join our team and build your career with Alsco Uniforms!

Our full-time employees enjoy:

• 401K Plan with Company Match
• Medical, Dental, Vision, FSA/HSA
• Life Insurance, Disability Insurance
• Vacation, Sick Time, Holidays
• Choice of Global Cash Card or Direct Deposit
• Career Advancement
• Learning & Development Opportunities
• Inclusive and Diverse Team Environment

Essential Functions / Administrative Support Requirements:

• Maintaining, updating and tracking deadlines in the tax calendar to ensure all filings and payments are timely.
• Creating certified mail/postage for all filings/payments, matching receipts and filing.
• Copying/scanning returns and vouchers for all filings - heaviest for 4/15; 6/15; 9/15; 10/15 and 1/15.
• Filing copies of returns/extensions
• Estimated payments compilation
• Processing invoices / check requests for advisory fees, library and other expenses.
• Processing property tax invoices for check or EFT requests. Posting all to the spreadsheet in a timely manner. Pay invoices online (when available) and get information to the Treasury Manager. Once back from the Treasury Manager, prepare 303 forms and have AP scan to the web extender for future reference.
• Charitable contributions - pulling report from Abel and create a spreadsheet for current tax year. Keeping updated. Contacting branches for receipts of any contribution over $250.
• Order books/supplies
• Library - update print subscriptions by filing
• Create new folders/files
• Empty previous year's files and binders and move to storage
• Scan documents to Department Network Drive
• Miscellaneous projects

Additional Functions:

• Audit support such as pdf files of invoices, reconciliations, etc.
• Wells Fargo Statements for trusts downloaded monthly once received from Wells Fargo.
• EFT Payments for certain taxes
• Off-Road Vehicle tax
• International Expense reports and other analysis for GO Service Charges
• Check processing
• Business license support / work with Emmanuel
• Tracking and analysis of monthly branch sales / use tax filings

Departmental Priorities, Tasks, and Policies

• Confidentiality and a professional manner are a critical requirement.
• Other Alsco employee guidelines and work standards apply.

Typical Physical Activity:

• Physical Demands/Requirements consist of standing, sitting, walking, stooping, reaching overhead, grasping, seeing, reading, speaking, hearing, and occasional lifting up to 25 lbs.

Typical Environmental Conditions:

• Indoor office environment.

For a general description of benefits that are being offered for this position, please visit alsco.com/benefits.

Alsco is an Affirmative Action/Equal Employment Opportunity Employer. At Alsco, diversity is the fabric of our success. As a family-owned and operated company, we prioritize future generations, making our commitment to inclusivity more than just a strategy for growth-it is about creating a workplace where everyone feels valued and empowered. Embracing diversity strengthens our company, enhances customer service, and builds a legacy of inclusivity, aligning with our vision to be the first choice in uniform, healthcare, linen, and facility services.