Patient Services Coordinator

Professionally greets and welcomes patients and their friends/family. Registers and schedules appointments for patients in an efficient and timely manner. Answers, screens, and directs all incoming calls to appropriate personnel relaying messages between patients and clinical staff. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards, and US Oncology*s Shared Values.

-Performs operator functions including triaging calls; connecting and transferring calls; initiating conference calls to assist with language services as needed; and reporting telephone and equipment malfunctions to the appropriate party.

-Responds to emergency and urgent calls from patients in a timely manner. Directs caller immediately to clinical staff as necessary.

-Operates multiline phone system.

-Provides a pleasant and helpful phone contact for callers.

-Courteously and efficiently answers all incoming calls and connects callers with the correct extension.

-Takes and communicates messages in an accurate and timely manner according to procedures.

_Utilizes EHR to assist callers.

-Answers, screens, and responds to routine questions, routes to appropriate personnel, or take thorough messages.

-Updates demographics

-Schedules returning appointments in accordance with physician and/or office guidelines.

-Provides patients with appointment details such as time, location, directions, instruction sheets, and other details.

-Records patient cancellations and missed appointments; reschedules appointments.

-Notifies appropriate staff of the cancellation and makes note in patient chart.

-Adheres to confidentiality, state, federal, and HIPAA laws and guidelines with regards to patient's records.

-Other duties as requested or assigned.

High school diploma or equivalent required. Some receptionists or office experience preferred. Proficiency with computer systems and MicroSoft (Outlook, Office Word, and Excel) required. -Must successfully complete required e-learning courses within 90 days of occupying position. -Demonstrates Adaptability: Handles Day to day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities; demonstrates flexibility. -Shows Work Commitment: Sets high standards of performance and works efficiently to achieve them. -Commits to Quality: Emphasizes the need to deliver quality products and/or services

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

WORK ENVIRONMENT: The work environment may include exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment. Work will involve in-person interaction with co-workers and management and/or clients. Work may require minimal travel by automobile to office sites.