Administrative Supervisor I - Ophthalmology

Under the direction of Glaucoma and Cornea/Uveitis Division Chiefs, this role will oversee administrative staff, provide financial management and grant administration, academic support for all academic activities for the Glaucoma and Cornea/Uveitis Divisions including the fellowship programs. Support all full-time physicians including the Division Chiefs. Act as liaison between the Glaucoma and Cornea divisions and other departments of SEI and UCLA. Plan and organize Division meetings, journal clubs, seminars, conferences, wet labs, and workshops. Maintain a comfortable and efficient environment for physicians and research personnel. Assist with quality control tasks helping the Department's quality improvement officer. Assist the Division Chief with hiring and disciplinary actions related to research and grant staff.

Required:

Ability to organize and manage an expanding, changing and busy office.

Skill in working independently with minimal direction and following through in a timely manner.

Ability to set and follow through on priorities and complete work in a timely and efficient manner when there are changes in workload, pressures, and deadlines.

Understand basic ophthalmic terminology and be familiar with signs and symptoms of various ophthalmic problems to answer patient related questions and triage calls when urgent evaluation is required.

Interpersonal skills to maintain cooperative working relationships with physicians, staff, co-workers, patients, and others.

Flexibility in adapting to new assignments.

Assist office personnel, when needed to complete a difficult or extensive task.

Ability to manage and direct office personnel.

Minimum of 3 years experiencing supervising staff

Skill operating a personal computer and ability to use MS Word, Excel, PowerPoint, and Care Connect

Working knowledge of medical terminology

Good telephone demeanor

Strong organizational skills

English skills sufficient to write correspondences independently

Skill in working independently and following through on work with minimal directions and in a timely

manner.

Ability to prioritize work with conflicting demands

Preferred

B.A. or B.S.

Familiarity with grant preparations and IRB submissions