Coordinator, Mobility & Immigration

White & Case LLP
73,600
vision insurance, parental leave, 401(k)
United States, New York, New York
Apr 04, 2025
Coordinator, Mobility & Immigration Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Position Summary The HR Coordinator, Mobility & Immigration will be responsible for ensuring adherence to HR legal standards, compliance and policies. This role will play a critical role in supporting our Global Mobility & Immigration team ensuring HR initiatives, activities, policies, and processes are delivered. Our People Team The Coordinator, Mobility & Immigration will work as an integral part of our HR Compliance, Mobility and Immigration department, assisting our People team to deliver on immigration administration, record keeping, governance, compliance and support to internal clients across every aspect of our People strategy. Whilst traditional HR tasks are an important component of our work, we also apply this practical knowledge to high-level strategic initiatives that deliver on our employer value proposition to best enable and grow our business. We lead and manage significant projects to attract, retain and engage the best people, and we are recognized for our ability to get the job done. We're proud of our high-performance work ethic, as well as the central role that we play in fostering an inclusive and collaborative culture. Through extensive contact with partners and business services leaders, we are trusted to offer advice and implement changes that help our teams perform at the highest level and deliver outstanding client service. Working with us will provide you with a uniquely broad range of experience to draw on throughout your career. Duties and Accountabilities¹ Work with Mobility and Immigration Specialists to deliver on all immigration requirements supporting our internal stakeholders. Support caseload management from intake through processing and filling. Liaison with Immigration counsel providing support for all processes, filling preparation, documentation and information gathering. Support I-9 compliance including onboarding, re-verification, updates and tracking. Track and monitor expiration dates, deadlines and deliverables. Prepare reports and conduct periodic audit on internal data to deliver on compliance. Liaison with internal stakeholders to gather information and requirements for US immigration processes such PERM, permanent residency/green card and visa applications. Assist in global travel requests, including drafting visa letters and providing application support as needed leveraging our approved immigration vendors. Monitor current policies and processes to ensure compliance with regulations and laws. Assist in creating documentation, process maps, templates and information materials for internal stakeholders. Responsible for billing and invoice processing. Assist team in all aspects of HR regulatory, mobility and immigration compliance Qualifications 2-3 years of experience as Immigration Coordinator, Paralegal or Specialist. Experience with PERM applications is a plus. Excellent communication skills with strong research and writing experience is required. Must possess strong organizational skills and an attention to detail. Ability to prioritize, multi-task, and meet deadlines. Advanced MS Office knowledge (Word, Excel, PowerPoint) Strong ability to manage cross-cultural diversity in the workplace. Strong professional presence. Client service focus. Location and Reporting This is a role based in our Tampa or New York Office This role reports to the Associate Director, HR Compliance, Mobility & Immigration Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com Note to recruitment agencies: Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team. Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. _{The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.} _{¹The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.} Primary Location : United States-New York Expected Workplace : Hybrid Job Posting : Mar 27, 2025, 8:51:26 PM Salary range for New York market: 73,600 - 110,400 US Dollars (USD) Hourly Salary range in other markets will vary