Financial Transactions / Tax payments

22nd Century Technologies, Inc.
Pay Rate: $20.00/hr. - $22.50/

Mar 31, 2025
Job Title: Financial Transactions / Tax payments Location: North Chesterfield, VA 23237 Pay Rate: $20.00/hr. - $22.50/hr. on w2 without benefits Duration: 05+ months Working hours: The hours are 8 till 5 Monday through Friday. Parking: Parking is free. Shift Timing (Day/ Evening/ Night): Day Job Description: To enhance the correctional programs of the Commonwealth of Virginia by operating a viable business entity that provides jobs and work skills for sentenced inmates to help them successfully re-enter society, and offer quality goods and services to our customers, on time, and at a fair price. Purpose of Position: To provide professional analysis, reconciliation, data entry, and collection efforts for accounts receivable transactions that assist VCE in achieving strategic objectives for profitability, quality products & services, and customer loyalty in a manner that is accurate, complete, on time, and in compliance with applicable DOC, VCE, and Department of Accounts (DOA) policies and procedures. Knowledge, Skills, Abilities, or Competencies: Experience in NR processes. Working knowledge of Generally Accepted Accounting Principles (GAAP). Experience analyzing and processing financial transactions and resolving account discrepancies. Experience researching, collecting, verifying, and documenting information by policies and procedures, and processing high-volume work responsibilities. Considerable experience with Excel, Word, and Outlook. Ability to communicate effectively both orally and written. Ability and desire to provide excellent customer service, stay organized, work independently, manage time, give attention to detail, solve problems, and record keeping. Additional Considerations: Experience with state policies and procedures, interfacing to/from automated financial and accounting systems, including eVA and Cardinal. Role & Responsibilities: Performance Management: Responds to instructions and feedback from supervisors constructively to improve personal performance Engages in constructive dialogue with supervisors. Relates instructions and feedback of supervisors to personal knowledge, skills, and abilities. Acknowledges and follows through on coaching and/or instruction related to performance correction, enhancement, and/or development. Completes additional assignments and duties as assigned to ensure the smooth operation of the work unit and agency. Process all AIR transactions in compliance with the Generally Accepted Accounting Principles (GAAP) and Commonwealth Accounting Policies and Procedures (CAPP) Manual and VCE Operating Procedures. Prepare daily EDI, ACH, cash, and check deposits by coding with the customer account number and appropriate revenue/cost code into the internal computer system SyteLine and Cardinal system. Balance and post A/R transactions to the A/R distribution journal. Verify that PCO or P-card purchases have been charged to the customer's card. If not, then manually process transactions using PayPal and eVA/Ivalua for cardholder information. Process cashbook journal entries as needed for daily checks received per desk procedures. Prepare manual invoices based on Order Verification (0V) to allow prepayment of Invoice by the customer for goods not yet shipped - Deferred Revenue 3401. Accounts Receivables (AIR) Management: Collection of revenue under the Virginia Debt Collection Act and VCE Operating Procedures. Measures the degree to which an individual: A/R Account Management: Identify and notify customers of past due receivable account(s) by email. Dunning Letter and/or account summary documentation to the customer. Document all collection phone calls and emails into a worksheet on a shared drive. Promptly and with courtesy respond to the customer's request for information and assistance. Develop constructive and professional relationships with customers both internally and externally; establishing a rapport that serves all stakeholders and providing superior customer service while developing loyalty and trust. Acts as liaison to assist customer(s) in resolving issues that may be holding up payment of invoices and/or completion of work by working with other departments to facilitate and communicate the needs of the customer. Establish and maintain customer files for collection action taken for both internal and audit use. Generate statements monthly to apprise the customer of the overall status of their account. Reconciliation of Accounts Receivable: Perform reconciliation of Accounts Receivable, 711 Invoices, Deferred Revenue, Open credit, and daily posting of Invoice Transaction reports. Required Experience: Issue a manual credit and/or debit memo to resolve account issues for reasons other than those affected by inventory- see problem code and description key listed in Operating Procedures. Refund overpayments as requested by the customer and reflected on Aging Report. As needed, create and process 711 invoices for internal movement of inventory from one location to another within VCE by correctly coding and issuing a credit or debit memo according to the Operating Procedure to ensure the account is always clear from balances. As needed, review daily Invoice Transactions Report to ensure all accounts are in balance and correctly coded. As needed, post the daily Invoice Transaction Report (I bucket) daily. As needed, apply "Open " credits generated by Return Merchandise Authorization (RMA) in SyteLine. As needed, maintain accurate and up-to-date information within the SyteLine Customer Database. Customer Master: Maintain Customer Master by adding and editing customer bills and ship-to information in SyteLine. Measures the degree to which an individual: Ensures customer information "bill to " address is current and up to date. Ensures new customer accounts are set up correctly by gathering all Federal and State forms required as needed to set up customer accounts and classify based on type and sales tax. Ensure customer "ship to " address is current and up to date by verifying with customer and/or customer service. By CAPP refer to the CAPP Manual to ensure proper reporting of delinquent accounts is followed in reporting. Extract cashbook entries out of cash deposits for posting and reporting in the Revenue Spreadsheet for the Business Manager. Log deposit information within 5 days on a spreadsheet on the shared accounting drive.