Opportunity Coordinator

DNV Energy Systems is seeking an Opportunity Coordinator will provide critical support to Bid and Opportunity managers and line managers on new opportunities, especially incoming requests for proposals (RFP). The RFPs, RFQs, and RFI's are solicitations for projects to support clients with technical advisory, consulting, research, and thought leadership on clean energy technologies and services (i.e., building decarbonization, energy efficient equipment, electrification (fuel switching, smart buildings, distributed energy systems, electric vehicle preparation), and distributed energy systems. This is a new role supporting change management from a large group to a smaller group handling incoming opportunities and change management toward documenting bid/no-bid decisions in Salesforce.

This role is based at our DNV office in Medford, MA, (other DNV office locations in the United States will be considered) presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.

What You'll Do

• Conduct daily evaluation of opportunities, including locating the appropriate login credentials to access and review potential distributions.
• Maintain up-to-date log-in credentials (usernames/passwords) on the Excel Sheet and troubleshoot any access issues, work with outside vendors when needed.
• Maintenance of all client portal accounts, including setting up new accounts and revising existing portal accounts (i.e. keyword updates, legal entity name changes, contact information, form uploads, etc.)
• Support change management and adoption of Salesforce as the primary knowledge management tool for incoming opportunities including RFPs, RFQs, and RFIs.
• Upon accessing the portal, identify relevant opportunities using the keyword list and add them to SharePoint (current process) and Salesforce (new process).
• Distribute appropriate links, with relevant details and files to bid review team members according to our distribution lists.
• Organize messages using a color-coded chart to show actions taken and initial each message that has been addressed.
• Keep tracker (SharePoint / Salesforce) entries current with final bid decisions, staffing updates, won/lost statuses, and award/non-award dates.
• Ensure the coverage calendar is updated with PTO and make requests for shift changes or coverage needs.
• Work with Proposal managers and coordinators to maintain and update Desktop Procedures and training materials; especially changes to migrate from SharePoint to Salesforce.
• Support distribution of weekly opportunity reports and monthly won/loss reports.
• Support documentation of customer feedback on opportunities that DNV bids - whether they are won or lost.
• Work closely with Project coordinators and Project managers on opportunities that will be converted to Projects in Teamcenter