PROOFREADER - CITY CLERK

BID/JOB ANNOUNCEMENT

PROOFREADER

OFFICE OF THE CITY CLERK

(City Council)

Number of Positions: 3

(Additional vacancies possible pending budget approval)

Starting Salary: $50,424

Applications for this position will be accepted until 11:59 pm CDT on 04/23/2025

This position is covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNITS 1, 3, 4, & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago."

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, performs proofreading functions and records minutes of City Council proceedings, and performs related duties as required

ESSENTIAL DUTIES

* Uses intermediate-level word processing, spreadsheet, and related desktop software menu selections to draft, format, append, and generate a variety of complex legal documents, reports, and publications, and perform a variety of functions

* Input, compiles, and manipulates text, graphics, and numerical information from various sources and in a variety of formats to create uniformity and adherence to established editorial and publication requirements and standard office reference material

* Proofreads and edits proof copies of the City Council Journal of Proceedings, special pamphlets, and publications for accuracy, completeness, continuity, and style

* Performs data entry and prepares, reviews, and edits metadata and tracking information of legislative files

* Compiles and organizes documents and prepares records, synopses, votes, motions, and related information for inclusion in the City Council Journal or Proceedings and related publications

* Enters information into computer databases and software programs and performs required modifications

* Uses peripheral equipment and software (i.e., scanners) to automate assignments and photocopies and scans documents, pictures, and graphics, as needed

Additional duties may be required for this position

Location: City Hall, 121 N. LaSalle Street, Room 107

Days: Monday - Friday

Hours: 8:00 - 4:00 (Mandatory Overtime as needed)

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS

Education, Training, and Experience

* Two years of editing and proofreading experience; or an equivalent combination of education, training, and experience

NOTE: Overtime is required during budget season and periodically throughout the year

SELECTION REQUIREMENTS

This position requires applicants to successfully pass a skills assessment test to pass the interview. An interview and Proofreading assessment will also be administered. Test results will be sent out by the Department of Human Resources after they have been analyzed and compiled. The interviewed candidate(s) who possess the qualifications best suited to fulfill the position's responsibilities will be selected

For Information on our employees' benefits, please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure, visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

Application Evaluation: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state, and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Candidates who meet the minimum qualifications will be placed on an eligibility list in lottery order. Placement on an eligibility list is not an offer or guarantee of an interview or employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates, to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices, click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor