New

Coordinator, Accounts Payable

White & Case LLP
vision insurance, parental leave, 401(k)
United States, Florida, Tampa
Jun 29, 2025
Coordinator, Accounts Payable Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Our Finance Team The Global Finance team is led by the Firm's CFO, Steve Wrede, and is made up of approximately 380 team members around the world. Our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing for our people. Together, we work seamlessly across our network of offices and countries where we operate. Ours is a supportive team, where everyone's contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength. Our team's remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging. In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm's resources are being used efficiently. Position Summary The Accounts Payable Coordinator is responsible for facilitating all aspects of the accounts payable cycle. The ideal individual is a well-rounded top performer who can be a key contributor in a high-energy growth environment, well organized, detail oriented that has an analytical mindset while having the ability to learn and adapt to changes. Duties and Accountabilities¹ Ensure timely and accurate vendor payments, proper coding, and compliance with internal controls Understand and maintain vendor information, including payment terms, tax information, remittance information and other miscellaneous data Manage centralized Global AP email boxes by responding quickly and accurately to both internal (employee) and external (vendor) questions and requests for information, including payment confirmation requests Research, resolve, and communicate invoicing issues, discrepancies, or outstanding balances on vendor accounts accordingly. Reconcile monthly vendor statements Understanding and working knowledge of IRS Forms W-9 and W-8 and their associated requirements; Forms 1098, 1099 series Preparation and filing of 1099 Tax forms Works with tax department on various reporting deliverables Serve as a functional backup for each member of the Accounts Payable team Prioritize and handle multiple projects at once, particularly during month and year-end Qualifications Bachelor's Degree in Accounting, Finance or related discipline 2+ years of experience in Accounts Payable Proficient in Microsoft Office Strong problem-solving and communication skills, both written and verbal Detail-oriented Ability to work well under pressure and multi-task in a high-paced environment Skilled team player with interpersonal skills and a track record of successfully working with cross-functional business stakeholders Location & Reporting This is a hybrid role based in our Tampa office This role reports to the Senior Manager, Global Payments Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com Note to recruitment agencies: Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team. Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. _{The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.} _{¹The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.} Primary Location : United States-Tampa Expected Workplace : Hybrid Job Posting : Jun 27, 2025, 4:40:37 PM