Administrative Assistant

Job Overview:

The Medical Office Staff is seeking a meticulous and efficient Administrative Assistant to join the medical staff office team. The successful candidate will provide invaluable administrative support to ensure smooth operations within the department. As the primary point of contact, the ideal candidate will uphold a high level of confidentiality while interacting with various stakeholders, including physicians, nursing staff, and administration. This role will encompass license re-certifications, managing calendars, setting appointments, and executing assigned tasks with minimal supervision. Additionally, you will serve as the department's ambassador, embodying professionalism and exceptional communication skills.

Qualifications:

Required:

• High School Diploma or General Education Degree (GED)
• Proven experience in a healthcare administrative role.
• Strong attention to detail and accuracy in completing tasks.
• Proficiency in computer skills, including Microsoft Office suite.
• Demonstrated ability to manage calendars and schedule appointments effectively.
• Excellent follow-up skills to ensure timely completion of tasks.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal and communication skills, with the ability to interact professionally with diverse stakeholders.
• Capacity to work independently and prioritize tasks efficiently in a fast-paced environment.

Preferred:

• Previous experience in a medical staff office or similar healthcare setting.
• Knowledge of medical terminology and healthcare procedures.
• Familiarity with electronic health record systems.
• Additional certification or training in healthcare administration or related field.
• Experience coordinating meetings and events within a healthcare environment.
• Ability to adapt to changing priorities and multitask effectively.

Scheduling Requirements:

• Shift Working: 8:30am-4:30pm
• Day Shift, Monday-Friday
• Full Time, 37.5 Hours Per Week

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer