Records Officer

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Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory's mission.

Pay Range

$131,490 - $161,028, Annually at the A06.4 level

$157,650 - $193,020, Annually at the A06.5 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

We are seeking a highly skilled Records Officer to oversee and advance our institutional records management program. In this role, you will provide consultative leadership, technical expertise, and strategic direction to ensure compliance with Department of Energy (DOE) policies, federal mandates, and regulatory standards, including DOE O 243.1C, M-19-21, and M-23-07. You will lead the transition to fully electronic recordkeeping, collaborate with internal and external stakeholders, and develop innovative solutions to improve records management practices. You will also serve as the primary point of contact for operational changes and ensure the effective handling of classified and sensitive information. This role is based in the Technical Information Department (TID) in the Information Services Division.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week.

This position will be filled at either level based on knowledge and related experiences as assessed by the hiring team. Additional job responsibilities, outlined below, will be assigned if you are selected at the higher level.

You will

• Serve as the subject matter expert (SME) for records management, ensuring compliance with Department of Energy (DOE) policies, including DOE O 243.1C, as well as federal mandates such as M-19-21 and M-23-07. Lead the transition to fully electronic recordkeeping in accordance with M-19-21, ensuring all records are effectively captured, managed, and preserved in approved electronic formats.
• Partner with internal and external stakeholders, including DOE, National Nuclear Security Administration (NNSA), and National Archives and Records Administration (NARA) officials, to ensure adherence to record retention schedules, audit requirements, and reporting obligations. Stay informed on updates to DOE orders, federal memorandums, and regulatory changes to maintain compliance and enhance laboratory records management practices.
• Provide training and guidance to staff on DOE records management policies, including electronic records requirements and the proper handling of classified or sensitive information. Regularly assess records management practices to identify gaps, recommend improvements, and ensure alignment with DOE O 243.1C and related directives.
• Coordinate the day-to-day activities of multidisciplinary teams of records management professionals, assigning projects and tasks, evaluating progress, and ensuring schedules are met with high-quality work products.
• Establish and enforce quality standards for a variety of records management services, ensuring consistency and excellence across all activities.
• Direct the analysis and design of complex business processes for multiple change initiatives, including transitioning to new records management applications and upgrading information management systems.
• Mentor, coach, and develop records management and information management personnel to support career growth and promote technical excellence across the team.

In addition at the .5 level:

• Develop and present formal proposals for operational changes to improve information and processing systems to internal and external stakeholders. Serve as the primary point of contact and consultant for management on critical change initiatives.
• Plan and manage significant and highly visible long-term project activities, including task identification, assignment, and setting performance standards for both quality and quantity of work.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
• Bachelor's Degree in Archives and/or Records Administration, Information Science, Business Administration, or equivalent combination of education and experience in related background or field.
• Extensive experience with records and information management, information governance, or related field, with a proven track record of successfully implementing and managing complex programs and initiatives.
• Significant experience establishing, managing, and leading an institutional Records Management Program, preferably in the Department of Energy (DOE) or other federally regulated environment.
• In-depth knowledge of federal laws, regulations, and standards related to records management, and the National Archives and Records Administration (NARA) guidelines.
• Advanced communication and interpersonal skills, including tact, diplomacy, discretion, and ability to work collaboratively across organizational boundaries and with external stakeholders such as DOE officials and regulatory agencies.
• Experience coaching and/or mentoring multidisciplinary teams, with the ability to set priorities, establish goals, and foster career development.

In addition at the .5 level:

• Advanced degree in Archives and Records Administration, Library and Information Sciences, Business Administration or related area of expertise.
• Expert in-depth knowledge of broad records and information management practices and related areas. Experience collaborating with internal and external stakeholders to plan projects at an institutional level.

Desired Qualifications

• Extensive experience in federal records and information management, and developing, implementing and overseeing complex programs or initiatives for a large organization. Knowledge of DOE policy, DOE O 243.1C, and federal mandates such as M-19-21, M-23-07.
• Advanced degree in Archives and/or Records Administration, Information Science, or Business Administration. Or Certified Records Manager (CRM) credential or similar certification in records and information management. Familiarity with information governance practices, such as those demonstrated by an Information Governance Professional (IGP) certification.
• Knowledge of managing information throughout its lifecycle, including electronic records management and data governance, as reflected by a Certified Information Professional (CIP) credential.
• Experience with project management principles, with certifications like Project Management Professional (PMP) considered a plus.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visithttps://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

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To learn more about recruitment scams:https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

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