Administrative Assistant V

Are you a proactive, detail-oriented professional with a passion for executive support, financial coordination, and team leadership? Join our team as the Administrative Supervisor supporting the Solid Waste Management Program (SWMP) Executive Team!

We're looking for a confident multitasker who thrives in a fast-paced environment and can lead administrative operations while managing calendars, coordinating meetings, overseeing procurement activities, and supporting agency performance tracking. If you enjoy working behind the scenes to keep an organization running smoothly - and making an impact - this could be your perfect next step.

DPWES is a diverse, nationally accredited and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone.

Fairfax County Government is committed to our employees, and offers comprehensive benefits, including a defined-benefit retirement plan; medical, life and disability insurance; paid leave; tuition reimbursement; and reasonable accommodations for individuals with disabilities. Through our LiveWell Program and the county Benefits Division, we endeavor to cultivate a culture of wellbeing that empowers, educates and engages employees and retirees to make life-long choices that promote a holistic approach to their physical, mental, emotional, social, spiritual and financial wellness. Please review our awesome benefits:

• Benefit
• Retirement

• Provide high-level administrative support to the SWMP Executive Team, including Outlook calendar management, correspondence, and meeting coordination.
• Supervise and lead administrative staff supporting the SWMP finance unit and front desk operations.
• Assist with procurement activities, including p-card reconciliation, vendor coordination, and policy compliance.
• Serve as the agency's Training and Awards Coordinator, tracking nominations and facilitating employee recognition programs.
• Oversee administrative policy development and digital records management, ensuring compliance with retention requirements.
• Support payroll, office supply ordering, and contract tracking.

• Proven experience supporting executives and managing administrative operations.
• Supervisory skills with a focus on mentorship, goal setting, and performance management.
• Familiarity with procurement processes and financial documentation.
• Strong communication, organizational, and problem-solving abilities.
• Proficiency in Microsoft Outlook and other business systems.

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
A valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Experience in public sector administration or finance.
• Knowledge of County procurement policies.
• Five (5) years of experience with digital records retention and program reporting.