HR Assistant

Genesis10 is seeking an HR Assistant for a hybrid contract position with a leading client in Pittsburgh, PA. This position will be on-site Tuesday, Wednesday, and Thursday.

Compensation: $35 per hour W2.

Job Description:

The HR Assistant will primarily support I-9 compliance and related HR administrative functions. This role will work closely with the I-9 audit team, HR vendors, and internal managers to ensure timely and accurate documentation and process adherence. The ideal candidate is detail-oriented, proactive, and has strong communication and problem-solving skills.

Responsibilities:

• Collaborate with the I-9 audit team (Note: this position will not conduct the audit).
• Assist in educating managers on proper I-9 completion.
• Follow up with managers to ensure I-9 forms are completed for all new hires.
• Monitor reports to track upcoming I-9 deadlines and send timely reminders (within the 3-day window).
• Resolve any issues related to the Workday-E-Verify integration, including correcting errors.
• Maintain a working knowledge of acceptable work authorization documents for I-9 verification.
• Receive HR-related invoices or charge notifications (e.g., background checks, labor law posters).
• Create purchase orders (POs) and route them to the appropriate approvers.
• Communicate with vendors regarding proper invoice submission procedures (most are familiar).
• Allocate invoice charges accurately across business units.
• Manage the administration and tracking of random drug screening processes.

Requirements:

• Prior experience in an HR support or administrative role is preferred.
• Strong understanding of I-9 compliance requirements and documentation.
• Familiarity with Workday and E-Verify systems is a plus.
• Excellent organizational, critical thinking, and investigative skills.
• Ability to identify and suggest process improvements.
• Comfortable handling confidential and sensitive information (PII); candidates must have no history of theft or dishonesty.
• All document handling will be digital-proficiency with digital file management required.
• Ability to create user-friendly step-by-step guides and SOPs for:
  
  
  
  • Completing I-9 forms (for managers).
  • Assigned HR administrative tasks.
  
  
  
  

About Genesis10:

Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.

For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client.

Benefits of Working with Genesis10:

* Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.

* The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.

* Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)

* Behavioral Health Platform

* Medical, Dental, Vision

* Health Savings Account

* Voluntary Hospital Indemnity (Critical Illness & Accident)

* Voluntary Term Life Insurance

* 401K

* Sick Pay (for applicable states/municipalities)

* Commuter Benefits (Dallas, NYC, SF)

For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.

Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.