Human Resources Assistant

Summary

The Human Resource Assistant supports positive employer-employee relationships while completing various administrative duties regarding employee relations. Tasks include new hire onboarding, separations, time and attendance reporting for payroll purposes, and general first point of contact for the Human Resource Department.

Essential Functions

* Adheres to plant and department safety rules, safely operates all equipment and tools, identifies and reports safety problems, corrects when possible.

• Maintains clean and safe work area.
• Processes payroll hours including hours recorded by third party vendors.
• Performs payroll hours reconciliations.
• Reconciles and approves invoices for benefits and third party staffing agencies.
• Onboards new hires:
• Create and maintain employee personnel and medical records.
• Point of contact for all new employee questions.

* Maintains employee information on various IT platforms, such as the ERP systems (CATS/Glovia), the HRIS system (Oracle) and the time and attendance system (Timeforce).

* Creates various weekly headcount reports.

• Compiles and maintains data on absenteeism, leave of absences, vacations, etc.
• Provides Finance with month-end reports and payroll accruals.
• Posts requisitions and applicants in the company's ATS
• Coordinates slide presentations for Quarterly Review Meetings
• Coordinates employee events such as luncheons, annual picnic and holiday parties, and orders company swag.
• Completes separation documents:
• Assembles mass employee mailings.

* Performs various other duties as assigned.

* Performs all duties in accordance with the PCC Code of Conduct and SOX obligations.

Qualifications

Education and Experience

* Associates degree in Business Administration or related field or equivalent work experience in Human Resources.

Competencies

• Must be adept at problem-solving, including being able to identify issues and resolve effectively.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Good working knowledge of all MS Office applications and internet applications.
• High level of self-motivation to perform and succeed.
• Ability to work under moderate supervision and use own initiative.
• Strong interpersonal skills at all levels of the organization.
• Must be able to communicate clearly, both written and orally, to all levels of the organization.
• Excellent time management skills and ability to prioritize work effectively.
• Ability to work under pressure and deadlines.
• Able to work outside normal office hours as business requires.

Additional notes

The Company retains the right to change or assign other duties to this position.

Physical Dimensions

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to frequently remain in a stationary position with repetitive hand motions. Must be able to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a computer, copy machine, calculator and computer printer.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Works primarily in a climate controlled environment with minimal safety/health hazard potential. May occasionally be required to perform job duties outside of the office setting with minimal exposure to climate changes, uneven surfaces, heights, and noise.