Administrative Assistant

Job Title: Administrative Assistant

Location: Arnold AFB, TN

Job Family Code: A - Administrative & Facilities Services

Function/Branch: Acquisitions

Directorate: Business Ops

Position Type: Regular Full Time

Pay Type: Non-Exempt

Grade: A06 (AA0601) [SCA Job Code - 1020]

Salary Range or Starting Hourly Rate: 25.95 - $31.45 / hour

Overview

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Administrative Assistant supporting TOS II, at Arnold Air Force Base, TN. The Administrative Assistant will be working as a member of an integrated team responsible for supporting the United States Air Force Test Operations and Sustainment efforts.

Open to internal and external candidates.

Job Summary

The successful candidate will provide administrative and secretarial support of a responsible and confidential nature and perform document control and records management activities to help ensure the smooth functioning of the branch.

Job Duties:

Administrative position working independently primarily supporting the Subcontracts group with invoice processing and providing support to the Acquisitions Branch Manager and the Acquisitions management staff.
• Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence.
• Composes and distributes complex correspondence using standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager.
• Supports the Subcontracts group with invoice processing & resolution, maintaining self-assessment and proforma documentation, and overseeing filing and archiving of subcontract folders and documentation.
• Compiles briefing charts, summary reports, and other presentation materials as required.
• Assists employees in completing training requirements and maintaining other training documentation.
• Schedules meetings, appointments, and coordinates travel arrangements as needed, including preparation of expense reports.
• Maintains office supplies ensuring supplies are available when needed.
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager's attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
• Assists in the implementation of procedures and filing and record-keeping systems, including performing data entry and records management functions.
• Maintains branch organization chart.
• Supports interview scheduling, on-boarding of new hires and subcontractors.
• Supports development of metrics to improve workflow, efficiency, and staffing.
• Determines action on important or emergency matters or knows whom to contact in absence of the branch manager.
• Performs other duties as required.
• It is a condition of employment to wear company issued PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy.

Basic Qualifications:

• High school diploma or equivalent plus six years of applicable experience or any equivalent combination of applicable education and experience.
• Current US citizenship required.
• Any pre-screening/tests required (not including standard background/clearance checks).
• Must be able to obtain and maintain a security clearance and the AEDC local area network.
• Demonstrated skill in word processing and operation of standard computerized systems and other information transmission systems.

Preferred Qualifications

• Excellent oral and written communication skills.
• Knowledge of document control and records management systems, and common office procedures, and professional telephone practices.
• Strong organizational skills.

What We Offer

• Competitive salaries
• Continuing education assistance
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

Beyond New Horizons (BNH) is a fully populated joint venture of Astrion and Fluor Federal Services, Inc. formed to provide unmatched Test Operations and Sustainment services for the Arnold Engineering Development Complex. We chose our name to serve as an enduring reminder of our commitment to AEDC's rich aerospace research and development legacy anchored in AEDC's Toward New Horizons founding study and the unprecedented opportunities to greatly expand AEDC's capabilities and capacity Beyond those existing today. Leveraging the capabilities of our parent companies, BNH specializes in testing and evaluation for military and space systems combined with proven capability in large-scale Government program management, integration, engineering, and construction services for specialized and technically advanced high-hazard facilities.

Join our Team!

BNH is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.