Research Administrator II

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Basic Sciences Division at Fred Hutch is seeking a Research Administrator II (RA) to facilitate the work of our preeminent scientists. This position will be one of a current team of RAs supporting the Division's growing faculty. The position serves as a liaison between the laboratories and the administrative departments and as such has an opportunity to provide a broad array of administrative support functions. The RA plans for and ensures compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments. The RA collaborates with Principal Investigators and interfaces with other departments as needed on administrative and strategic planning and works autonomously to complete non-scientific grant content and tasks, facilitates human resource activities in the laboratories, advises the PIs on relevant matters, and develops effective solutions to related issues.

Budget/Fiscal Support

Develop, monitor, track and project complex multivariable budgets
• Develop custom report formats to share information with the team/department
• Run and analyze reports to identify issues
• Approve budgets and expenses following applicable rules and regulations
• Work with central administration partners to resolve identified budget and expense issues

Funding Source Administration

• Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of non-technical portions of submission, and oversight of institutional signoff
• Perform key post award activities such as: interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams' commitments across the portfolio of projects based on awards
• Interpret Notices of Award with support of colleagues in the Office of Sponsored Research and/or Finance

Regulatory Support

• Manage renewal timelines and ensure completion of regulatory documents in a timely manner
• Identify necessary regulatory components of submissions, confirm that required items are in place and escalate issues as needed
• Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
• May serve as a central point of contact to answer questions, escalating issues as needed

Research Operations Support

• Space and shared equipment management

Building/Facilities:

• Submission and tracking of facilities work orders for space and equipment maintenance and repairs.

General Laboratory and Administrative Support:

• Manage purchasing and order requests, coordinate equipment-related actions (e.g., autoclave maintenance, freezer replacements)
• Support lab space organization and cleanouts.

Budget and Fiscal Year Activities:

• Manage building budgets, including tracking, reconciliation, and reporting
• Participate in the fiscal year budgeting process.

Faculty Space Meetings:

• Organize and facilitate meetings with faculty to discuss lab space, equipment, and related issues.

• High School Diploma or the equivalent
• Two years of relevant experience
• Advanced proficiency with Microsoft Office/Adobe
• Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
• Ability to edit SharePoint sites or basic web pages
• Knowledge/prior experience with Enterprise Software Systems
• Ability to source data from systems and generate customized reports
• Efficiently planning, organizing, and prioritizing your work as well as that of others
• Ability to tailor communications to specific audiences
• Ability to navigate complex internal systems and departments
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
• Basic knowledge of accounting terminology
• Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules.

A cover letter is required with the application

The hourly pay range for this position is from $32.77 to $49.14 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).