Executive Administrative Assistant
 First Coast Security Services | |
medical insurance, dental insurance, life insurance, vision insurance, short term disability, long term disability, 401(k), 403(b)
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 United States, Florida, Jacksonville | |
 May 16, 2025 | |
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Job Skills / Requirements POSITION SUMMARY: The Executive Administrative Assistant will provide administrative support to the Executive member(s) of the FCS team. This position is located in Jacksonville, FL and required to work Monday-Friday during normal business hours. PRIMARY DUTIES AND RESPONSIBILITIES:
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
* Provides administrative support to designated Executive(s) * Creating and analyzing various reports and correspondence * Answer corporate level phone calls for designated Executive(s) * Accountable for planning and coordinating conference calls, luncheons and meetings * Make travel arrangements for corporate and field level FCS employees, staff and visitors * Prepare PowerPoint presentations * Prepare letters and correspondence, either creating own or from dictated material * Screen and manage phone calls, provide information to callers and/or route them as needed * Work with third party vendors to include FCS phones, internet, postage, copier and all other vendors assigned * Prepare and update directory, as needed * Accountable for creating and maintaining distribution lists for outbound correspondence, as needed * Order and maintain inventory levels of office supplies * When needed, act as notary and in some instances a witness of legal documents * Greet, screen and direct visitors as needed * Perform and complete special projects as needed * Review, bind and prepare proposals as needed * Coordinate and assist with auto insurance and fuel card needs * Responsible for all mail within corporate structure * Coordinate and prepare employee appreciation and or company events * Responsible for application and maintenance of company, state and federal required licenses
* Assist with client, state, and federal audits * Assist with acquisition and maintenance of leasing agreements Education Requirements (All)High School Diploma or GED Additional Information / Benefits Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Short Term Disability, Long Term Disability, 401K/403b Plan | |