Library Acquisitions Technician

Library Acquisitions Technician

DEPARTMENT: Concord Public Library

TYPE OF EMPLOYMENT: Full Time, Days

Instructions for Applying: A City Application is required. An application may be completed online and submitted electronically by visiting the City of Concord web site atwww.concordnh.gov. For more information on applying, call (603) 225-8535 (voice) or TTY at 800-735-2964 or 7-1-1.

"An Equal Opportunity Employer M/F/DP/V"

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We are looking for a professional, highly motivated and organized individual to work in Concord Public Library in the beautiful City of Concord, NH. You would not only be earning a competitive wage you would be performing meaningful work that contributes to your community. This position includes a competitive benefits package as well as paid annual and sick leave. Don't wait, apply TODAY!

Arranges for the purchase and procurement of physical library materials. Organizes services required by library staff. Work includes reviewing material requests, communicating with department officials and vendors, examining prices, suitability and availability of items and services, comparing specifications/scope of services, and reviewing alternatives to requests to meet required objectives. Scope also includes the review and monitoring of existing procurement contracts and price agreements and the development, issuance and monitoring of new procurement contracts and price agreements. Work is performed independently under the general supervision of the Reference Librarian in Technical Services and in accordance with the City's purchasing ordinance and policies and procedures issued pursuant thereto.

Conducts research, evaluates findings and makes decisions on procurement matters, including limited and standard purchases as defined by the City's purchasing ordinance;

Interprets and evaluates contract provisions and ensures compliance with the City's standard terms and conditions;

Reviews purchase requests for completeness, accuracy and compliance with existing policies, procedures and contracts;

Strives to provide the best customer service possible by working closely with department personnel to ensure that quality items and services are obtained in an efficient, cost-effective and timely manner;

Obtains oral and written price quotes from vendors;

Compares vendor quotes with respect to price, specifications, availability, warranty and terms and conditions;

Oversees purchases made with the City purchasing card (P-card) and ensures compliance with the City Ordinances and purchasing policies and procedures;

Monitors and communicates with vendors on over due deliveries or delivery changes.

Communicates to appropriate department personnel all changes in delivery dates, price quotations, item specifications/scope of services and other related problems impacting the anticipated delivery of items and services;

Resolves invoice pricing discrepancies with the appropriate vendors;

Promotes positive public relations with vendors, evaluates the relevancy and quality of their products/services and capabilities as a supplier and when appropriate refers them to department personnel;

Reviews, monitors and updates all existing procurement contracts and price agreements, relevant to her/his buying responsibilities, in the library's integrated library system.

Becomes familiar with and utilizes, when appropriate, all City, State and other intergovernmental contracts in accordance with the Code of Ordinances and the City's purchasing policies and procedures;

Becomes familiar with all laws, ordinances, regulations, policies, standards and procedures relating to public purchasing;

Serves as the authoritative designee of the Library to articulate the City's purchasing policies and procedures to internal customers, vendors and the public. When necessary, refers inquiries from the public to the relevant library staff member;

Remains current with developments in the marketplace, public purchasing, products, services and vendors through trade journals and other technical material, membership in relevant professional organizations, attendance at relevant workshops/seminars and networking with other city and purchasing professionals;

Maintains appropriate records of purchasing activities, prepares reports and correspondence and attends meetings as necessary;

Assumes the responsibilities of other Library Technical Services staff as required;

Builds and maintains positive working relationships with co-workers, internal and external customers, other City employees and the public;

Provides reference and reader's advisory services for patrons; assists in the location of sources and the selection of materials, instructs patrons in the use of online catalog;

Performs circulation functions; checks out materials; registers new library patrons and renews expired registrations; collects and records payment of fines; places requested items on reserve; explains library policies and procedures, sorts returned materials for shelving by pages; balances monies collected; aids patrons in the use of self-check machine;

Performs Technical Services functions; utilize the library's automated system to catalog materials; receive, invoice and process new materials;

Participates in program planning and production;

Provides staff coverage at public facing desks or a branch library;

Demonstrates prompt and regular attendance;

Performs all other duties as assigned.