New

Academic Program Coordinator - Mathematics Undergraduate

The Pennsylvania State University
paid time off, sick time
United States, Pennsylvania, University Park
201 Old Main (Show on map)
May 16, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. POSITION SPECIFICS The Department of Mathematics in the Eberly College of Science is seeking qualified candidates for an Academic Program Coordinator in the Undergraduate Office. Responsibilities of the Academic Program Coordinator include but are not limited to: Serve as the primary point of contact for the Undergraduate Office, welcoming visitors and providing general information. Manage incoming phone calls and the undergraduate email groups, directing inquiries and requests to the appropriate staff member for follow-up. Coordinate and manage the student course evaluation process (MSEEQ/SEEQ), ensuring timely distribution, collection, and processing of evaluation materials. Monitor and maintain records of course syllabi submissions, instructor office hours, and textbook requests to ensure departmental policies are followed. Provide administrative support for student and course instruction by scheduling advising appointments, processing prerequisite overrides, handling credit-by-exam requests, managing independent study petitions, and coordinating administrative course cancellations. Enter teaching assignments into LionPath each semester and monitor course enrollment figures, making updates as needed to ensure accurate scheduling and reporting. Perform additional tasks, including updating the undergraduate website with current information, maintaining departmental bulletin boards, processing room reservation requests, and providing general support to staff and faculty as needed. The Academic Program Coordinator will be responsible for managing tasks both independently and collaboratively, using strong organizational and multitasking skills to fulfill the role's responsibilities. This position is in-person, with a flexible work arrangement upon successful completion of training. Candidates with questions regarding flexible work should inquire with the hiring manager during the interview process. QUALIFICATIONS Strong interpersonal and communication skills Commitment to delivering excellent customer service and supporting student success Proven attention to detail and accuracy Proficiency in Microsoft Office 365 (Word, Excel, Outlook) Prior experience in an administrative support role. PREFERRED QUALIFICATIONS Experience with database systems is preferred. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. 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