Posting Details
Posting Details
| Posting Number |
S13614P |
| Working Title |
Business Operations Specialist |
| Department |
CED-Business Office |
| About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education
(https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. |
| About the College/Unit/Department |
UGA's College of Environment and Design (
CED) is home to the oldest landscape architecture program in the Southeast and one of the largest
BLA programs in the United States. In addition to the
BLA and
MLA programs, the College provides Masters of Historic Preservation, Masters of Urban Planning and Design, and PhD degrees, as well as certificates in Environmental Ethics, Cultural Landscapes, and Historic Preservation. The College's global presence includes regular programming at UGA's campus in Cortona, Italy, and a strong working relationship with Nanjing Forestry University and Beijing Forestry University. Learn more about the College of Environment and Design at
www.ced.uga.edu.
Athens is a progressive city noted for its beautiful surroundings, great neighborhoods, rich history, and diverse intellectual, recreational, and cultural opportunities. It is consistently named one of the best college towns in the United States and is known for its music scene and college athletics (
www.visitathensga.com). |
| College/Unit/Department website |
www.ced.uga.edu |
| Posting Type |
External |
| Retirement Plan |
TRS |
| Employment Type |
Employee |
| Benefits Eligibility |
Benefits Eligible |
| Full/Part time |
Full Time |
| Work Schedule |
|
| Additional Schedule Information |
8-5 M-F |
| Advertised Salary |
Commensurate with Experience |
| Posting Date |
05/16/2025 |
| Open until filled |
Yes |
| Closing Date |
|
| Proposed Starting Date |
08/01/2025 |
| Special Instructions to Applicants |
|
| Location of Vacancy |
Athens Area |
| EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). |
| USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
| Classification Title |
Business Operations Paraprofessional/Professional |
| FLSA |
Non-Exempt |
| FTE |
1.00 |
| Minimum Qualifications |
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
| Preferred Qualifications |
|
| Position Summary |
The Business Operations Specialist is a vital member of the college's Business Office, responsible for supporting a range of financial and administrative functions. This position serves as the primary Travel Expense Manager, managing faculty, staff, and student travel reimbursements, ensuring compliance with college and institutional guidelines. The position acts as the Payroll Funding Coordinator, responsible for payroll funding distributions, coordinating payroll allocations with hiring managers, and ensuring accurate payroll funding documentation. Additionally, this role provides post-award grant support, working closely with faculty and administrators to monitor expenditures, assist with budget compliance, and prepare reports. As the Study Away and Field Study Liaison, this position facilitates the financial planning and execution of the off-campus academic programs. This role also contributes to general fiscal operations and serves as the backup to the Business Operations Manager, helping maintain continuity and operational efficiency. |
| Knowledge, Skills, Abilities and/or Competencies |
- Excellent working knowledge of UGA Systems (Grants Portal, UGA Financials, OneUSG Connect, UGAMart, and other financial reporting tools).
- Ability to multi-task.
- Attention to detail.
- Strong organizational and time management skills.
- Ability to perform with high levels of autonomy.
- Ability to work efficiently and productively under very limited supervision.
- Excellent communication skills.
- Knowledge of UGA policies and procedures.
- Knowledge of accounting and budgetary principles and practices.
- Ability to exercise discretion and maintain confidential administrative and fiscal records.
- Ability to demonstrate a high level of customer service attitude to serve a clientele of faculty, staff, and external entities by developing and maintaining effective working relationships.
- Ability to review, audit, and compile financial reports.
|
| Physical Demands |
- Sitting at a computer or desk for extended periods of time.
- Work is performed in a general office environment.
|
| Is driving a responsibility of this position? |
No |
| Is this a Position of Trust? |
Yes |
| Does this position have operation, access, or control of financial resources? |
Yes |
| Does this position require a P-Card? |
No |
| Is having a P-Card an essential function of this position? |
No |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
| Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
| Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
| Duties/Responsibilities |
Primary Travel Expense Manager
- Assist and provide support to faculty/staff/students with travel questions, authorities, and reimbursements from creation to fulfillment.
- Review for accuracy and provide accounting information for travel authorities and reimbursements.
|
| Percentage of time |
25 |
| Duties/Responsibilities |
Study Away/field study coordinator
- Assist faculty with budget preparation.
CED liaison for the central field study office.- Responsible for all communications (including deadlines, training, and updates).
- Process and review financial transactions, including but not limited to travel expenses, purchasing (including contracts), payment requests, P card, and journals.
- Process and review payroll transactions, position funding, combo code requests, and funding changes.
- Complete the annual close-out process for each program.
|
| Percentage of time |
20 |
| Duties/Responsibilities |
Payroll Funding
- Coordinate with hiring managers on payroll funding requests and HR/Payroll deadlines.
- Create combo codes for new funding sources.
- Apply position funding and funding changes in the payroll system for all hires.
|
| Percentage of time |
20 |
| Duties/Responsibilities |
SPA Grant liaison
CED liaison for Sponsored Programs- Responsible for all communications (including deadlines, training, and updates).
- Assist faculty with Sponsored Programs activities.
- Process and review financial transactions, including but not limited to travel expenses, purchasing, payment requests, and journals.
- Process and review payroll transactions, position funding, combo code requests, and funding changes.
- Prepare data reports, on request
|
| Percentage of time |
15 |
| Duties/Responsibilities |
General Business Office Support
- Serve as backup for UGA Foundation processes, Founders Garden rental transactions, and Touch Net deposits.
- Maintain CED Business Office information/forms/links on the CED college website
- Participate in departmental and College meetings and professional development training.
- Other related duties, as needed, to assist in effectively managing the business office.
|
| Percentage of time |
15 |
| Duties/Responsibilities |
Student Activity Fee liaison
- Communications with student groups, faculty, and SAF central office
- Manage fund requests and assist/prepare reimbursement payments and purchasing
|
| Percentage of time |
5 |
|
University of Georgia
retirement plan
May 17, 2025