Payroll/HR Assistant

Job Category: Full Time - Direct Hire Opportunity

Pay Rate: $32.00 - $38,000/Year + Benefits

Schedule: 8am - 5pm Mon- Fri

At BBSI, we take pride in connecting exceptional talent with industry leaders. We're currently partnering with a leading drilling construction company based in Escondido, CA, renowned for its commitment to quality, safety, and exceptional service. They are looking to bring on a Payroll / HR Assistant to support their growing team and ensure seamless payroll and HR operations.

If you're a detail-oriented and proactive professional with a knack for certified payroll and HR administration, this is your opportunity to thrive with a company that values compliance, efficiency, and teamwork.

Position Overview:

The Payroll / HR Assistant plays a crucial role in ensuring the smooth operation of the office and field teams. This role is responsible for certified payroll processing (Davis-Bacon/prevailing wage), multi-state payroll administration, and supporting California-based human resources management. This position reports directly to the Office Manager and involves frequent communication with all levels of the organization, including vendors, field leadership, and compliance agencies.

Key Responsibilities:

Payroll Management:

• Process weekly certified payroll in compliance with Davis-Bacon, DIR (California Department of Industrial Relations), and prevailing wage laws.
• Prepare and submit certified payroll reports (e.g., WH-347) and maintain accurate payroll documentation.
• Collaborate with field supervisors to track hours, classifications, and job codes accurately.
• Handle multi-state payroll processing, ensuring compliance with state-specific labor and tax regulations.

Human Resources Support:

• Administer onboarding, employee orientation, and offboarding processes.
• Maintain HR records and oversee employee benefit programs.
• Address employee relations issues and escalate as needed.
• Coordinate workers' compensation claims and OSHA reporting.
• Support recruitment efforts, maintain compliant job postings, and documentation.
• Oversee day-to-day administrative functions of the office.
• Support project teams with documentation, subcontractor compliance tracking, and reports.
• Facilitate internal communications and company-wide announcements.
• Ensure accurate union reporting and benefit remittances (if applicable).

Health Insurance & 401k Administration:

• Administer onboarding of employees eligible for Health Insurance once the probation period is met.
• Manage 401k enrollment and administration post-probation.

Qualifications & Requirements:

• 5+ years of office management experience, preferably in the construction industry.
• 3+ years of experience with certified and multistate payroll.
• 3+ years of accounting experience in a construction or project-based environment.
• Proficient in construction accounting software (Foundation, Sage 300 CRE, QuickBooks, Viewpoint).
• Experience with LCP tracker, DIR reporting, or other certified payroll platforms.
• Associate degree in Business Administration, Accounting/HR, or a related field.
• Skilled at developing and following procedures, checklists, and audit trails for payroll, HR, and accounting functions.
• Resourceful and proactive in resolving payroll discrepancies, HR concerns, and accounting issues with minimal supervision.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).

Benefits:

• 50% of Health Insurance premium
• $25,000 Life Insurance policy
• 401K Match