Legislative Clerk

Function as part of a team in providing a range of specialized legislative support functions that enable the City Council to conduct its official functions in governing the City of Minneapolis

Work Location
This position currently works on-site only.

The City of Minneapolis does not sponsor applicants for work visas.

• Function as interdepartmental liaison and process navigator by anticipating, addressing, and assisting in identifying and resolving issues, questions, and concerns about policy proposals, business matters, and other items in the legislative process.
• Interpret, consistently apply and provide sound and reliable advice and guidance related to the City Charter and City Codes, applicable laws and regulations, Council Rules, and other sources as they pertain to the City's legislative process.
• Research and develop recommendations regarding complex a City and/or sensitive issues and items and facilitates resolution of procedural challenges to support desired outcomes and results.
• Maintain civic resources about the City's governance structure and legislative processes; educate and assist the public on various civic matters, including how to effectively interact with City officials and participate in the legislative process at public hearings/meetings.
• Provide research and reference support to elected officials, departments and staff, and the public, and answers inquiries and requests regarding the status of various proposals and business matters.
• As part of a team, functions as a content manager for the City's Legislative Information Proactively and effectively participates in the administration of LIMS, a comprehensive automated workflow and publication system that supports the City's legislative processes.
• Participate in developing legislative process standards, protocols, and style guides and enforces the same with City leaders and departments.
• Organize, proof/edit, and oversee regular content publication via LIMS that relates to the legislative process and assigned decision-making bodies, including calendars, notices, reports, exports, agendas, ordinances and resolutions, etc. Train users on the system, as well as legislative procedures, rules, and related matters.
• Maintain lists for legislative accounts using GovDelivery and prepares and distributes regular content updates.
• Ensure professional secretariat services are provided according to established standards for all decision-making bodies supported by the Office of City Clerk.
• Produce official calendars, public notices, and legal advertisements; coordinates internal reviews; and expedites follow-up actions as necessary to provide seamless scheduling functions for public hearings, meetings, and similar events.
• Produce meeting agendas, reports, and other documents for assigned decision-making bodies and the associated internal workflows, reviews, and related matters for individual agenda items.
• Attend meetings to provide staff support.
• Act as a visible representative of the City Clerk/Clerk's Office in public hearings and meetings, performing responsible duties dictated by state statutes, City Charter, and Council Rules.
• Anticipate and address issues or challenges with motions, amendments, and related matters and, as necessary, acts to assure clarity prior to any action being taken.
• Provide on-the-spot advice to the presiding officer and members of decision-making bodies procedures.
• Record proceedings and produce the official records of any actions taken or decisions made in conformance with established standards and protocols and applicable laws, rules, and regulations.
• Ensure all votes taken are recorded and processed accurately and in accordance with all legal requirements.
• Prepare publication, and permanent preservation of official records in compliance with applicable laws, rules and regulations, policies, and procedures.
• Provide legislative drafting support for Council Members in preparing and distributing motions, amendments, ordinances and resolutions, scripts, and other materials and provides advice and assistance on the same to City departments.
• Participate in various professional organizations and conferences to acquire and maintain appropriate industry certifications reflecting requisite training, testing, and subject-matter knowledge as a municipal clerk.

Minimum Education
Bachelor's degree in Public Administration, Political Science, Communications, Legal Studies or equivalent.

Minimum Experience
Three (3) or more years of experience in a position performing similar duties.

Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the AFSCME General Unit #9. For more information on the terms and conditions of this agreement please visit: https://www2.minneapolismn.gov/government/departments/hr/labor-agreements/afscme-general-unit/ Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three months after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

• Relevant certifications desirable.
• Excellent oral and written communication skills.
• Ability to interact with the public, elected officials, co-workers, and the media in a professional and courteous manner.
• Strong Knowledge of modern office procedures, methods, and equipment.
• Knowledge of and the ability to use modern office software and computer database software programs and ability to use web application systems used by the City.
• Ability to work under pressure, meet deadlines, and adapt to last minute changes.
• Ability to translate complex concepts into a clear and accurate product for action by elected officials.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.