STAFF ASSISTANT

BID/JOB ANNOUNCEMENT

STAFF ASSISTANT

OFFICE OF EMERGENCY MANAGEMENT AND COMMUNICATIONS

911 Operations

Number of Positions: 1

Starting Salary: $66,612.00

This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and are eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

*Successful candidates must pass a drug screen and a background investigation. Persons offered employment must pass all pre-employment exams prior to appointment.

Applications for this position will be accepted until 11:59 pm Central time on 06/04/2025.

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

* Uses Microsoft Office Suite, specifically Excel and Word to organize employee information

* Handles sensitive information for Police and Fire operations personnel

* Files

* Corresponds with the Department of Human Resources via email and telephone regarding FMLA approval, certifications, and usage

* Processes FMLA misuse and re-certification forms

* Processes FMLA payroll entries using the city's CATA processing system

* Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, to increase operating efficiency

* Develops, implements and monitors departmental policies and procedures

* Coordinates and provides administrative support in departmental operations

* Develops plans for long-term organizational goals

* Plans and coordinates management activities to ensure the efficient operation of the executive office

* Communicates critical matters to appropriate departmental staff

* Acts a liaison for management at meetings, committees and field assignments as needed

* Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations

RELATED DUTIES

* Develops standards and necessary controls to ensure that major departmental plans, policies and procedures are executed

Additional duties may be required for this position.

Location: Office of Emergency Management and Communications (OEMC)

Address: 1411 W. Madison Street

Days: Monday through Friday

Hours: 8:00 am to 4:00 pm OR 9:00 am to 5:00 pm

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

• Have at least five (5) years of administrative work experience OR
• Graduation from an accredited college with an Associate's degree in Business Administration, Public Administration, or a directly related field plus at least three (3) years of administrative work experience OR
• Graduation from an accredited college with a Bachelor's degree in Business Administration, Public Administration, or a directly related field plus at least one (1) year of administrative work experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview, which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor