Administrative Assistant II

Where you will work

The Lewiston mill is the original Clearwater Paper manufacturing facility, producing paperboard product, and boasting over 700 talented employees. Approximately two hours away from Clearwater Paper's headquarters in Spokane, Washington, the Lewiston paper mill is a key component in Clearwater Paper's business strategy.

Located on the border of Idaho and Washington, Lewiston provides a host of opportunities for those who love the outdoors including fishing, boating, camping, and skiing. There are several social and civic opportunities to participate in including Boys & Girls Club, Twin County United Way, Lewis Clark Partners Habitat for Humanity, and more. Clearwater Paper values involvement with the community and the partnerships created as a result. Lewiston is in close proximity to the University of Idaho, Washington State University, and Lewis-Clark State College, as well as several strong K-12 school districts.

What you will do

The Administrative Assistant provides comprehensive administrative support to include generating reports, managing external vendors, researching programs, project management, and event planning. May perform duties of a sensitive and confidential nature, using considerable judgment and initiative in resolving issues. Must be exceptional in communication with others, including creating presentations.

Administrative Support

• Facilitates business communications between managers, staff, and outside business contacts by coordinating meetings, including preparing presentations, coordinating caterings and equipment
• Routes incoming mail as appropriate; prepare outgoing mail and correspondence, including email, faxes, and UPS shipments
• Prepares confidential correspondence for manager(s) and his/her direct reports
• Organizes and maintains effective filing system and records
• Processes and reviews expense reports when necessary

Management Support

• Generates performance reports for managers, including scorecards, inventory reports, shipment analyses, and multiple variance analyses
• Provides analysis of cost activities and reconciliation of monthly, quarterly, and/or year-end variances of actual costs to prior month, budget, and forecasts
• Works cooperatively with the various team(s) in efforts to better focus strategies for improvement
• Participates in employee involvement teams
• Works with teams in creating high level presentations
• Process deductions

Special Projects

• Support sales and marketing with data organization and analysis
• Participates in special projects as assigned

Key Competencies & Attributes

• Excellent listener who can work through conflict. Truly enjoys working with a variety of people and personalities
• Confidence in dealing with ambiguity; bringing different perspectives to light and rallying others to aligned goals and objectives
• High degree of business curiosity; quick learner with a proactive and agile mindset
• Optimistically looks toward the future for opportunities to innovate and improve
• Strong verbal and written communication skills and ability to effectively communicate with all levels of employees
• Demonstrated ability to understand the organizational impact in decision making; see the big picture and distil it into action plans
• Able to think strategically and act tactically; hands on

What you will need

• High School Diploma or equivalent
• Associates or Bachelor's Degree in Business or related field preferred
• Minimum three years of office administrative experience required
• Must be proficient in Microsoft Word, Excel and have exceptional organizational skills, be self-motivated, able to set priorities and maintain confidentiality
• Customer service oriented supporting a diverse customer group
• Previous report generation, leadership support and analytical skills desired
• Self-directed and high initiative with ability to handle variety of tasks in a 24/7 manufacturing environment
• Must be able to work with a diverse group of people in a professional manner and be able to handle several work tasks concurrently
• Provide needed support to 24/7, 365-day manufacturing operations
• Knowledge of Microsoft Access, SharePoint, and website administration is preferred
• Some mental, visual, physical fatigue from computer terminal use.
• Reading
• Keyboarding
• Communication
• Office and manufacturing environment
• Must wear required Personal Protective Equipment in the manufacturing environment

Total Rewards

We prioritize an exceptional workplace experience, offering a comprehensive total reward package. Compensation ranges are estimates based on market data. Actual offers account for internal equity and the candidate's job-related knowledge, skills, education, and experience. Benefits, including medical, dental, vision, and more, generally begin after 30 days. Our paid time off includes vacation days, personal days, and company holidays. For more on our compensation philosophy, please contact our Talent Acquisition Team at Talent.Acquisition@clearwaterpaper.com.

Clearwater Paper will not offer sponsorship for employment-based visa status (including, but not limited to, H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require Clearwater Paper's sponsorship to continue to work legally in the United States.

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