Temporary Senior Scheduling Clerk

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Why Gallo Glass?

Gallo Glass, established in 1958, is a state-of-the-art highly-innovative glass manufacturer committed to meeting the needs of its customers while minimizing its impact on the environment. The largest glass plant on the West Coast, and the only glass plant in the world solely dedicated to the wine and spirits industry, Gallo Glass is a family owned and operated company. Running 24 hours a day 365 days a year, the plant turns 1500 tons of molten glass from natural raw materials all sourced in California, into 2 million bottles per day. Come see for yourself and joinGallo Glass: California Pure.

Employment Type: Temporary

Shift: Rotating shift schedule between day shift and night shift

Join the dynamic team at Gallo Glass as a Temporary Senior Scheduling Clerk and be a vital part of our operations. In this role, you will manage the scheduling of manpower for our Glass hourly employees, ensuring smooth operations and optimal staffing levels. Your responsibilities will include tracking and generating reports related to employee training, attendance, and vacation scheduling. You will work closely with manufacturing and warehouse leaders to address staffing needs, communicate overtime requirements, and coordinate daily line-ups.

As a key player in our team, you will post and adjust manning schedules, complete shift summaries, and report attendance incidents. Your coordination skills will be essential in scheduling training activities and supporting manufacturing. You will also be responsible for maintaining accurate payroll records, entering timecard corrections, and tracking hourly vacations. Additionally, you will provide training on vacation requests, absence forms, and timecard corrections, resolving most questions and referring complex issues to higher levels.

Your support to Human Resources and Plant Leaders will be crucial in the daily and weekly payroll process for our union workforce. You will answer time and attendance inquiries, coordinate overtime interests, and run quarterly mock fire drills. Managing safety shoe payments, locker assignments, service awards, and wine orders for journeymen will also be part of your duties. You will keep plant communication boards updated, file relevant materials, and ensure office supplies are adequately stocked.

Your role will require accurate data entry and maintenance of computerized files, producing reports, and performing various administrative tasks. Maintaining satisfactory attendance and understanding applicable quality, environmental, and safety regulations will be essential. Join us at Gallo Glass and contribute to a collaborative, inclusive work environment where your efforts help drive our success

What You Need

• High school diploma or State-issued equivalency certificate plus 2 years of industrial relations support, administrative support, payroll support, or production scheduling experience reflecting increasing levels of responsibility.
• Experience handling sensitive and confidential information.
• Experience communicating professionally with employees regarding scheduling.
• Possess good organizational skills/record keeping skills and skills in multi-tasking.
• Required to work scheduled shift (day, swing or graveyard) and alternative work schedules, if applicable.
• Required to work overtime, weekends and holidays.
• Experience performing data entry on a PC and familiarity with Microsoft Office Suite.
• Good attention to detail.
• Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
• Skilled in writing simple correspondence.
• Skilled in adding, subtracting, multiplying and dividing using whole numbers and increments of time.
• Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description.

What Will Set You Apart

• Bachelor of Business Administration degree.
• 4 years of administrative support, payroll support, production scheduling, or industrial relations experience in a union integrated facility.
• Skilled in the use of MS Word and MS Excel at an intermediate level.
• Gallo production and operations experience.
• Customer service or production/manufacturing experience.
• Experience answering questions and performing tasks that arise in a union workplace.
• Experience reading and interpreting the language in union contracts.
• Experience working under pressure, meeting aggressive deadlines and making sound decisions.
• Experience working independently with little or no supervision.
• Skilled in maintaining accuracy and flexibility under varied time, priority and job assignment changes.
• Experience reading and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Experience writing routine reports, correspondence and procedures.
• Experience effectively presenting information and responding to questions in one-on-one and small group situations to customers, clients, and other employees of the organization at many levels.
• Experience using discretion when dealing with confidential information.
• Experience working with ADP timekeeping software.

• Hiring Salary Range Posted: $22.45 - $30.34 / hour
• Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.

• This position includes a competitive benefits package.
• Winery - Please click here to view our full list of benefits or click here to watch our video.

Gallo Glass does not sponsor for employment based visas for this position now or in the future.

To view a full job description, please click here.

Recruiter: Shauna Silva

Expected to Close On: 05/30/2025

Location Category: On-Site - This position will be based in the location(s) specified in the job posting and requires working on-site with no telecommuting option. You will be expected to live within a commutable distance.

Requisition ID:106072
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Gallo's policy is to afford equal employment opportunities to all applicants and employees and not to discriminate on the basis of race, traits associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics.

Gallo will comply with state and local laws prohibiting discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions).

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodation for candidates with disabilities in our recruiting process. If you need any assistance or accommodation due to a disability, please let us know at 209.341.7000.

Gallo is enrolled in the Department of Homeland Security's E-Verify program and will use the program to verify the employment eligibility of all newly hired employees as required.

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