Executive Assistant, Deans' Office

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

May 30, 2025

Position Information

Posting date	05/30/2025
Closing date
Open Until Filled	Yes
Position Number	1126077
Position Title	Executive Assistant, Deans' Office
Hiring Range Minimum	$28.00
Hiring Range Maximum	$35.00
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	The Executive Assistant provides high-level administrative support to the Dean and Associate Deans of the Tuck School of Business. This role is primarily responsible for complex calendar and travel management; meeting, project and event coordination; expense reimbursement and tracking; supporting compliance and accreditation efforts; and maintaining office records and files. The Executive Assistant acts as a key point of contact for internal and external stakeholders and plays a vital role in ensuring the efficient operation of the Deans' Office in alignment with institutional priorities.
Description	The Tuck School of Business seeks a conscientious and detail-oriented executive assistant to manage complex scheduling, travel booking, and other office management and project coordination responsibilities for the Tuck Deans' Office.
Required Qualifications - Education and Yrs Exp	Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Experience and skill providing high level administrative support to a chief executive or senior executive team with a particular focus on calendar and travel management. Experience and skill in compiling, proofreading, and formatting high-quality materials (e.g., letters, reports, and presentations) Strong interpersonal skills, sound judgment, and the ability to interact professionally and comfortably with a wide range of constituencies (e.g., students, faculty, alumni, staff, and Deans' Office guests). Knowledge of operating standards and processes, Microsoft Office software, and video conferencing technology and software. Strong organizational and time-management skills with attention to detail and accuracy, initiative, and the ability to work independently. Demonstrated commitment to delivering a high level of service and ability to work with a high degree of tact, diplomacy, and confidentiality. Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals. Able to anticipate, deliver on, and exceed the service expectations of Deans' Office and other staff colleagues, faculty, students, alumni, and deans' office guests. Able to build strong relationships with campus partners and collaborate effectively with others to achieve the best possible results or outcomes.
Preferred Qualifications	1. Experience in a higher education setting.
Department Contact for Recruitment Inquiries	Lorin Parker, Executive Director, Talent Management
Department Contact Phone Number	603-646-2904
Department Contact for Cover Letter and Title	Lorin Parker, Executive Director, Talent Management
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/79043

Key Accountabilities

Description

1. Executive Administrative Support:

Manages the Dean's calendar, serving as the principal point of contact for scheduling requests with Tuck and Dartmouth colleagues and external constituents; applies awareness of current Deans' Office initiatives and priorities, internal and external relationships, communications and service standards, and personal preferences in scheduling, rescheduling, and confirming appointments; and, proactively resolves calendar conflicts.
Coordinates travel arrangements, prepares itineraries, and processes expense reimbursements and expense reports in compliance with Dartmouth and Tuck policies.
Provides calendar, meeting, and travel planning, and other administrative support for associate deans and other Deans' Office colleagues as needed and requested.
Maintain files and records, both electronic and physical, ensuring ease of access, confidentiality, and adherence to Dartmouth record keeping and archiving protocols.
Compile, prepare and organize correspondence and meeting materials, and may take meeting minutes, as needed.

Percentage Of Time

75%

Description	2. Project and Event Coordination: Coordinates scheduling, travel, catering, facilities, and any other logistical arrangements for Deans' Office meetings and events, resolving event-related issues that may arise. Administers and coordinates an array of office management routines, ad hoc tasks, and special projects.
Percentage Of Time	10%

Description

3. Accreditation and Standards Compliance Coordination:

In collaboration with the Sr. Associate Dean of Teaching and Learning, the Sr. Director of Academic Operations, and Tuck's Director of Institutional Research, and Tuck faculty, ensures compliance with Tuck's ongoing standards and process reviews for Assurance of Learning. Ensures the completion of Tuck's assessment of students and curriculum objectives, assists with faculty surveys, compiles data and formats reports, and tracks faculty compliance with deadlines.
Provides executive support and project management for Tuck's 6-year reaccreditation processes with AACSB, including liaising with AACSB, application submission, and visit coordination.

Percentage Of Time

15%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.