Administrative Officer (4623C) Job #78730 - The Technology Competitiveness and Industrial Policy Center (TCIP)/CoE

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

The Technology Competitiveness and Industrial Policy Center (TCIP) will offer scholarly, technologically informed and data-driven policy analyses and recommendations for accelerating technology advancement, manufacturing, and economic leadership in advanced and emerging technology areas.

TCIP Center aims to be a source of trusted independent scholarly advice to policy makers and lawmakers regarding technology policy development to ensure leadership in technology, research and development, and advanced manufacturing for economic prosperity, national security, and societal wellbeing.

The Administrative Officer will act as a central point of contact and administrative resource for the TCIP Center and related research programs. The position will provide executive-level support to the TCIP Center Leadership (Faculty Director, Executive Director, and Founder), maintain Center and other workspace, and perform tasks related to meetings and events, both on campus and off campus.

The First Review Date for this job is: 6/17/25 - Open until filled

25% Calendar Management and Scheduling: Track and coordinate the Executive Director's schedule. Provide regular updates on calendar events, changes, and conflicts. Confirm calendar event details and participants and prepare and provide in advance relevant materials, including agenda and background information. Coordinate as needed with faculty, staff, students, and others to facilitate teleconferences, group meetings, and events.

25% General Administration: Perform advanced word processing, presentation preparation, and spreadsheet analysis tasks using applications from Microsoft 365, Google Workspace, Adobe Creative Cloud, and other tools and technologies to prepare reports, memos, letters, and electronic mail communications. Maintain online and hard copy filing systems. Prepare and send mailings.

20% Office Administration: Maintain office equipment, order and keep stocked consumable office supplies, and coordinate any other facilities management or purchasing services with the appropriate businesses services unit(s). Monitor meeting spaces, ensuring that they are clean, tidy, and maintained in a state to be used at any time. Maintain kitchen equipment, order and keep stocked kitchen items, and ensure kitchen is clean and tidy. Coordinate and track space assignments and office occupants. Ensure office occupants have all needed equipment, supplies, and materials. Maintain easy and visible accessibility and provide support to workspace occupants, including faculty, students, staff, and visitors. Coordinate with campus facilities staff to resolve issues or provide updates on space and occupants.

20% Meeting and Entertainment Planning and Processing: Arrange and execute business and entertainment meetings and events for the TCIP Center Leadership. Identify and reserve facilities and restaurants, coordinate and place orders with caterers, ensure that all aspects of entertainment follow UC and other policies and procedures, and follow up to ensure that vendors and service providers receive payments in a timely manner. Prepare and disseminate agendas, invitations, and collateral materials in advance, as needed. As needed, participate in meetings and produce and disseminate meeting minutes and other materials. Coordinate and schedule visits with collaborators, including finding accommodations and handling logistics.

10% Travel Planning and Processing: Facilitate scheduling, airline ticket purchasing and hotel accommodations, ensuring that travel is executed efficiently, follows applicable UC and other travel policies, and meets the needs of the traveler. Prepare travel expense reimbursements, ensuring that travel reimbursement requests are submitted in compliance with UC and other policies and in conformance with standard procedures. Monitor travel and travel-related expense reviews and approvals.

• Ability to use sound judgment in decision-making, problem solving, and responding to and resolving issues and concerns.
• Solid communication and interpersonal skills and the ability to communicate effectively verbally and in writing with all levels of internal employees and external personnel.
• Strong organizational skills, which includes the ability to multi-task with demanding timeframes and prioritize assignments that may have conflicting deadlines.
• Working knowledge of common organization-specific and other computer application programs, including Microsoft 365 suite, Google Workspace, and Adobe Creative Cloud.
• Ability to use discretion and maintain confidentiality in all matters.
• Bachelor's degree in related area and / or equivalent experience / training.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.43 - $39.33

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.