Senior Contract Administrator

PRIMARY FUNCTION
The Sr. Contract Administrator conducts administration of government and commercial contracts.

Key Responsibilities:

• Lead Contract Management: Oversee the full lifecycle of multiple high-value and/or highly complex government contracts, from proposal development through contract execution, performance monitoring, and closeout. Ensure compliance with all applicable government regulations (FAR, DFARS), client requirements, and organizational policies.
• Contract Negotiation and Modification: Lead complex contract negotiations, including but not limited to contract terms, pricing, schedules, and performance metrics. Coordinate with internal stakeholders such as legal, finance, and project teams to finalize contract terms and resolve any potential issues.
• Strategic Risk Management: Identify, assess, and mitigate risks across the entire contract portfolio, including financial, schedule, and performance risks. Develop and implement strategies to proactively address contract challenges and ensure project success.
• Policy and Process Leadership: Provide leadership in the development, implementation, and enforcement of contract management policies and best practices across the organization. Ensure that all contracts are structured in compliance with federal regulations and company procedures.
• Cross-Functional Collaboration: Collaborate with key internal stakeholders such as program managers, legal, finance, procurement, and other departments to ensure alignment between contract terms and program goals. Act as a strategic partner for program teams and senior leadership in addressing contract-related issues.
• Subcontract Management: Oversee the management of subcontracts and ensure that all subcontractors comply with contractual obligations, performance standards, and regulatory requirements. Lead the negotiation of complex subcontracts, including terms and conditions, pricing, and schedules.
• Compliance and Audits: Ensure that all contracts are in full compliance with relevant regulations, including FAR, DFARS, and company policies. Lead internal and external audits and reviews, implementing corrective actions as necessary.
• Contract Closeout and Final Payment: Oversee the contract closeout process, ensuring all deliverables have been met and final payments processed. Ensure that all contractual obligations are completed, and necessary documentation is filed in accordance with government regulations.
• Leadership and Mentorship: Provide guidance and mentorship to junior and mid-level contract administrators, helping them grow professionally and develop their skills in government contracting. Provide training on compliance, negotiation, and contract management best practices.
• Client Relationship Management: Serve as the primary point of contact for government clients and key subcontractors regarding contract matters. Develop and maintain strong working relationships with clients and stakeholders to ensure the successful execution of contracts.

Required Qualifications:

• Education: Bachelor's degree in Business Administration, Contract Management, Supply Chain Management, or a related field. A Master's degree or professional certifications (CFCM, CPCM, etc.) is a plus.
• Experience: Minimum of 7-10 years of experience in government contract administration, with demonstrated expertise in managing complex government contracts, negotiating terms, and ensuring compliance.
• Regulatory Expertise: In-depth knowledge of federal acquisition regulations (FAR, DFARS) and government procurement processes, with the ability to interpret and apply them to complex contracts.
• Leadership Skills: Proven leadership experience in managing contracts teams, providing strategic direction, and mentoring junior staff.
• Risk Management: Extensive experience in identifying, evaluating, and mitigating risks in government contracts, including financial, performance, and schedule risks.
• Negotiation Skills: Expertise in leading high-stakes contract negotiations, including complex terms and conditions, change orders, and pricing adjustments. Skilled in resolving conflicts and finding creative solutions.
• Strong Communication Skills: Excellent written and verbal communication skills, with the ability to effectively interact with senior leadership, clients, government agencies, and internal teams.
• Organizational Skills: Exceptional organizational and project management skills, with the ability to manage multiple, high-priority contracts simultaneously.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and contract management software (e.g., Deltek, SAP, Oracle). Familiarity with ERP systems and contract management tools is preferred.

Preferred Qualifications:

• Certifications: Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), or similar certifications are highly desirable.
• Clearance: Active security clearance (e.g., Secret, Top Secret), or the ability to obtain one if required.
• Industry-Specific Experience: Experience in government contracting industries such as defense, aerospace, information technology, healthcare, or infrastructure is a plus.
• Advanced Systems Knowledge: Experience with enterprise contract management systems and advanced reporting tools.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.