Post-Award Specialist, Grants

Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that's served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It's our passion.

Primary Purpose

Serves as a financial resource to department grant program managers and external agencies for grant management and financial reporting. Coordinates fiscal administrative, billing, monitoring, and reporting activities related to government grants, contracts, and sub-contracts, to ensure effective and timely reimbursement and grant management.

Minimum Specifications

Education

• Must have a Bachelor's degree in Business, Accounting, Finance, or a related field.

Experience

• Must have two (2) years of grants management, accounting, or finance experience.

Equivalent Education and/or Experience

• May have an equivalent combination of education and/or experience in lieu of specific education and/or experience as stated above.

Skills or Special Abilities

• General knowledge of accounting and financial analysis.
• Working knowledge of Windows-based systems, including Microsoft Office.
• Good oral and written communication and organizational skills.
• Must be detail oriented.
• Ability to work in a deadline-driven environment, handling and prioritizing multiple tasks.
• Strong analytical skills including the ability to negotiate programmatic and financial issues with multiple parties.

Responsibilities

1. Serves as a resource to Parkland staff for grants management and financial reporting. Acts as primary liaison between grantor agency, subcontractors, and Parkland Health personnel for providing timely responses and technical support.
2. Provides ongoing grant oversight to ensure financial reporting requirements are met.
3. Develops complex financial spreadsheets, reviews the general ledger to ensure billing accuracy, reconciles grant accounts, analyzes transactions, and submits accurate reimbursement requests and financial reports to granting agencies within established deadlines.
4. Follows effective internal controls that promote adherence to applicable state/federal laws and grant program requirements. Seeks advice and guidance as necessary to ensure proper understanding.
5. Prepares reimbursement requests and reviews payments, manages cash flow, determines reasonableness and allowability of expenditures as regulations stipulate, and assures necessary supporting documentation to provide effective management and internal control.
6. Monitors grant expenditures as compared to budget on a monthly or quarterly basis, provides financial performance reports to departments to ensure maximal grant spending, and assists with variance explanations as needed. Analyzes activities and performance of all grant activity throughout the year to ensure fiscal accountability.
7. Identifies opportunities to redistribute grant budget line items in collaboration with the grant program manager and within grant guidelines to maximize grant-funding usage and/or use data to estimate future disbursements for additional or new grant requests.
8. Assists with financial audits by attending entrance and exit conferences, providing documentation, and responding to audit questions.
9. Research grants financial requirements for grant funding opportunities to ensure accuracy and compliance with grant guidelines.
10. Prepares and presents reports, performs analysis, and participates in special grant-related projects as assigned.

Job Accountabilities

1. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
2. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
3. Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.

Parkland Health and Hospital System prohibits discrimination based on age (40 or over), race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, national origin, marital status, political belief, or veteran status.As part of our commitment to our patients and employees' wellness, Parkland Health is a tobacco and smoke-free campus.