Director, Budget & Finance - 135666

UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The position of Director, Budget and Finance reports directly to the Associate Business Officer and involves developing, interpreting, and implementing financial concepts for financial planning, resource planning (dollars), and control of organizational budget. Incumbent is independently responsible for all aspects of departmental budget and finances that affect the strategic business decisions and long-range stability of the Department.

This is a key senior staff member to the Department's Administrative Business Officer serves as the Department's senior budget manager. The Director, Budget and Finance is responsible for short and long-range financial planning for Psychiatry and oversees financial control environment of operating units in Psychiatry including Academic, Research, and Clinical Divisions, Joint Doctoral Programs with other Universities, Administrative Support Groups, and Self-Supporting Activities. Establishes internal controls to assess and manage risk in areas such as budget and finance and research program support. The scope and complexity of this position presents the highest risk with the least support. Accountability for errors and problem resolution is required. Manages systems and procedures to protect departmental assets. Provides tactical and strategic advice and guidance to the Department Chair, AVC, ABO, the Department's senior leadership team, academics and staff regarding budget, finance, and debt management. Develops creative approaches to increase and enhance the resources and infrastructure necessary to sustain Psychiatry's mission. Manages, prepares, administers, and directs control of budget/organization resources and approves recommendations for financial planning and control. Monitors division and department adherence to approved budget. The position will supervise the Budget and Finance team.

This position is responsible for oversight of faculty budgeting for over 240 faculty and departmental staff salary budgeting for over 500 staff in the Department of Psychiatry. Prepares operating budget for departmental Academic and Clinical missions with revenue totaling over $60m annually and monitors the overall department's finances with a total annual departmental budget that is expected to exceed $115 million including Research mission. Coordinates with Dean's Office, Health System, and internal and external collaborators to manage various revenue sources across multiple programs including Rady's Children Hospital agreement ($9m+), Eating Disorders clinic ($20m+), TCMP program ($12m+), and gifts and endowments for department ($3m+). Ensure compliance with campus policies for all financial programs. Assist with other project and miscellaneous duties as required.

Uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels.

• Advanced degree in related area and five or more years of relevant experience, or equivalent combination of experience, education and training.

• Advanced knowledge of finance policies, practices, and systems.

• Ability to identify, collect, and analyze information from multiple sources.

• Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.

• In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.

• Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high volume environment. Must be able to maintain confidentiality.

• Ability to adapt to changing priorities.

• Ability to function as a member of a team.

• Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.

• Advanced knowledge of and proven experience in Financial Management, University gift and endowment funding and regulation, academic financial funding including FTE and VCO commitments, and the Health Sciences Compensation Plan.

• Advanced knowledge of creating timelines for proposal VCHS budget preparation and review proposals, delegating budget tasks as necessary, accurately forecasting based on financial expectations and climate, comparing budget to prior years, including internal financial documents, and compiling and presenting the final budget and budget justification to ensure accuracy and conformance with agency and to senior leaders per university requirements.

• Proven ability to ensure advance processing of documents through appropriate campus offices to meet deadlines.

• Expertise in providing comprehensive financial management of complex extramural funds with multiple projects.

• Strong demonstrated expertise in preparing detailed departmental Profit & Loss statements for Academic and Clinical Mission and ability to reconcile those statements to general ledgers and financial reports.

• Ability to review multiple complex data sources and compare and contrast to discover and resolve inaccuracies.

• Advanced understanding of Oracle systems to obtain necessary data for monthly, quarterly, annual and ad hoc reporting.

• Advanced knowledge of billing and collections for various contracts and funding agreements. Ability to create and track manual invoices in Oracle Billing and Receivables. Ability to review Accounts Receivable Aging report and follow up on outstanding invoices.

• Thorough experience in analyzing the budget data to most recent actual expenses and reviews the final budget figures in budget Modules. Proven experience in preparing monthly financial reports for Academic, Clinical and research mission and present them both in Executive summaries and PowerPoint presentations.

• Statistical knowledge and financial background to analyze and drill down computer generated data to aid in strategic planning and dissemination of information on business processes.

• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

• CPA

• Master's degree in accounting, finance or business administration.

• Current UC San Diego employee

• Employment is subject to a criminal background check.

• Must be able to work in the evenings and weekends as needed.