New 
Business/Administrative Associate- Neurology, Neurosurgery and Med-Peds
 University of Illinois Chicago | |
sick time
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 United States, Illinois, Chicago | |
 Jun 18, 2025 | |
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Business/Administrative Associate- Neurology, Neurosurgery and Med-Peds Business/Administrative Associate- Neurology, Neurosurgery and Med-Peds Hiring Department: Neurology, Neurosurgery and Med-Peds Location: Peoria, IL USA Requisition ID: 1035654 FTE: 1 Work Schedule: M-F 8:00a-4:30p Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 7/2/25 The previously determined salary for this position is $24.68 to $43.00 Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Position Summary The Business Administrative Associate will have the primary responsibility of coordinating the academic, financial and administrative operations for the Departments of Neurology and Neurosurgery and the financial and administrative operations for the Med Peds Program. The incumbent will be responsible for the fiscal, supervisory, and administrative functions of the departments and will serve as an advisor to the Head and Chair. The incumbent functions with initiative and authority under administrative direction of the Head and Chair. The incumbent is responsible for the planning, development, coordination, and implementation of departmental objectives in the areas of fiscal management, faculty affairs, department management, supervision of Neurology/Neurosurgery support staff, and special projects. This position serves as liaison for the Head, Chair and faculty while managing and overseeing the functions of the department. Duties & Responsibilities Oversees the fiscal management of the departments. Develops and manages the budgets for multiple accounts, minimizing/managing expenses and advising the Chair/Head on funding source options. Determines funding of faculty contracts and proposes contract provisions for outside institutions. Advises the Chair/Head on contract development and monetary needs. Develops detailed fiscal reports/analysis and revenue/expense projections for other accounts. Analyzes monthly MSP reports, makes projections, and advises on contracts and future revenue. Reconciles reports and verifies/approves departments' vouchers. Assists the Chair/Head in determining faculty eligibility for payment of variable compensation and monitors the income and expenditures regarding budget limitations. Assists in creating budgets and maintaining documents related to grants and clinical trials. Responsible for P-Card/T-card and TEM transactions for both areas. Maintains an overall awareness and oversees of organizational activities of importance to the Head/Chair and Med Peds, Program departments of Neurology and Neurosurgery; coordinates and expedites necessary actions for success. Serves as a liaison between and a resource for departments and/or the principals, internal staff, students, committees and with other academic and administrative units for the University as well as external units and outside agencies. Answers inquiries and resolves issues that require decision making, knowledge and interpretation of policies, procedures, and the principal's preferences. Responsible for establishing guidelines, implementing actions, and coordinating all clerical functions with full accountability for results and effectiveness. Ensures administrative compliance. Represents the Head/Chair/units at meetings and conferences taking and transcribing minutes as needed. Composes final copy of technical and/or confidential correspondence for Department Head, Chair and faculty. Oversees completion of Annual Faculty Reviews, Annual Vacation and Sick Leave Reports, ARS, RNUA, department annual reports, research reports, inventory, and Statement of Economic Interest letters from staff and faculty members. Anticipates and assists Head, Chair and faculty with calendars, scheduling needs, and lecture preparation. Assumes full responsibility for the preparation and completion of non-salaried and salaried appointments, promotions and credentialing packets/paperwork for the Neurology and Neurosurgery and Med Peds faculty. Coordinates the annual budget preparation for the Departments of Neurology and Neurosurgery and Med Peds. Processes reimbursements via TEM for airfare, per diem, and other travel expenses for department faculty eligible for CME and other reimbursements. Processes publication submissions and professional membership renewals as needed Arranges travel for their Head/Chair and faculty and process related reimbursements. Minimum Qualifications
Preferred Qualifications Prior UICOMP administrative, financial and/or clerkship experience preferred. Excellent organizational and planning skills highly preferred. Attention to detail and accuracy highly preferred. Ability to prioritize, manage and meet competing demands preferred. Ability to manage highly confidential information and files preferred. Ability to embrace virtual learning projects and be open and flexible to new innovations in learning preferred. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates. Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer's responsibility to monitor this requirement. Sponsorship for work authorization is not available for this position. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/15263?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6b9d24d1438ff84ba25fb0164ef18e08 | |