Coordinator of Athletics Administration

Job Summary

This position will assist with the day-to-day operations of Gopher Athletics Administration by assisting Sr. Staff, Athletics Human Resources and the Athletics Business Office. We are seeking a highly organized and proactive Coordinator to support our team with day-to-day administrative tasks. The ideal candidate will be detail-oriented, efficient, and capable of managing multiple priorities in a fast-paced environment. This role is essential in ensuring smooth office operations and supporting staff and leadership as needed.

50%

• Schedule and coordinate Athletics staff and coach meetings.
• Assist with expense reports for Athletic Director and Senior Staff.
• Submit criminal background checks in HireRight for all student athletes.
• Order office supplies and maintain inventory.
• Prepare reports, memos, and other documents as needed.
• Greet and assist visitors in a professional manner.
• Assist with daily mail, update phone directories, update organizational charts and other administrative tasks.
• Plan and execute special events for the Athletic Director/Admin Office.
• Assist with daily operations/management of Athletic Director/Admin Office.
• Assist with suite stewardship at Athletics events
• Assist with football bowl game preparation and select other Big Ten, NCAA championship events, and special events.
• Assist with tracking employee training
• Manage Athletic Director's calendar
• Plan and coordinate staff engagement events

40%

• Assist with Human Resources tasks such as drafting job offer letters, submitting background checks, sending communication to new hires and current employees, utilizing PeopleSoft for HR related data entry, labeling and filing documents in Perceptive Content, and completing other HR related projects.
• Assist Athletics business office with various tasks and projects.
• Assist in advancing the department's strategic plan and commitment to: Being Accurate, Being Accountable, Being Empathetic, Being Inclusive, and Being Innovative.

10%

• Complete projects as assigned

Required Qualifications:

• Ability to work on-site full-time with some occasional nights and weekends
• Experience in an administrative role supporting a college Athletic Director or an Athletics senior leader
• Experience working with sensitive and confidential information
• Experience working at college sporting events

Preferred Qualifications:

• Previous customer service experience

With more than 140 years of tradition, Gopher Athletics is one of the oldest and most decorated athletics departments in the country. Minnesota was a charter member of the Big Ten Conference. The University of Minnesota sponsors 22 varsity intercollegiate athletic teams and is represented by more than 625 student-athletes who compete in the Big Ten and Western Collegiate Hockey Association. Minnesota has claimed 29 national championships in eight different sports and has won 217 regular-season conference titles and 42 conference tournament championships. Minnesota has also produced 213 Academic All-Americans, which ranks as the tenth most all-time among college and universities. Housed in the historic Dinkytown neighborhood on the northern edge of the University campus, Gopher Athletics is succeeding against a backdrop unique in college athletics, nestled at the heart of a bustling, modern metro area. We are proud of our decorated history, but we are prepared to achieve even greater success in the years to come. Ski-U-Mah!

Pay : $21.69 hourly

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check and social media check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).