The Senior Administrative Assistant provides administrative support for the Division Chief and Administrator. This will require a high degree of organization, the ability to prioritize assignments, and project management skills. The Senior Administrative Assistant will utilize a high level of judgment and discretion in dealing with confidential and sensitive matters.
- High school diploma or GED required; post-high school education preferred.
- A minimum of 3 years of medical office or administrative support experience is required.
Responsibilities:
- Perform administrative duties under minimal supervision at the highest proficiency level.
- Provides direct support to the Division Chief and Administrator.
- Work is highly complex, non-repetitive, and often project-oriented.
- Ability to problem solve and determine the best course of action with little direction.
- Act as a lead, assign and prioritize workflow, troubleshoot issues, assist with training and orientation, and provide backup support for the Supervisor.
- May direct workflow and lead others. Mentor, train, and orient other staff.
- Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, and apply knowledge as appropriate with little direction from the Supervisor.
- Track expense budgets, perform basic bookkeeping tasks, and create financial reports.
- Provide cross-coverage as needed.
- Follow HIPAA guidelines for the management of patient privacy and confidentiality.
Interactions/Interpersonal Skills:
- Knowledge of practice operations and standards.
- Understanding of procedures including filing, copying, scanning, printing, and faxing.
- Highly proficient in all communication skills (phone, verbal, and written). Ability to handle sensitive information and situations with poise and professionalism.
- Organization Skills: Strong organizational, coordination, and judgment skills. Ability to prioritize effectively. Ability to manage multiple tasks effectively, following established protocols, and work within systems.
- System Skills: Advanced computer skills. Ability to use all applicable applications at the highest competency level.
- Ability to problem solve and troubleshoot. Ability to analyze a situation and determine the best course of action within established guidelines.
- Advanced understanding and use of medical terminology.
- Advanced comprehension of billing and fiscal information.
- Knowledgeable and compliant with all hospital, State, and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA.
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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Brigham and Women's Hospital
Jun 25, 2025