Gensler is seeking a self-motivated, meticulously detailed, and customer-centric individual to join our team as a Human Resources Coordinator, working onsite in our NY office. You will partner with and support the New York HR teams with a variety of HR-related administrative duties and tasks. As a critical member of the team, you'll have a primary focus on HRIS administration, data collection for onboarding team members and generating and distributing reports related to productivity and timekeeping.
Support Gensler New York HR functions and projects. Assist with key HR functions and programs, including: New Hire Setup - Creating offer letters, conducting background checks, overseeing the distribution and collection of new hire onboarding documents. Ensuring compliance with federal and local laws and practices, including NYS wage NYS wage notices, I-9s, etc. Creating and maintaining personnel files. Updating and maintaining organizational charts and rosters, including partnering with Finance to obtain monthly revenue numbers. Responding to unemployment claims, requests for employment verification and other items as needed. Work within our HRIS (Workday) to input new hire information, update fields and run reports as requested, ensuring good data hygiene. Manage learning transcripts and associated data within Workday Learning (LMS). Oversee the submission of continuing education units for team members to uphold their licenses and certifications. Reporting - Running reports on monthly productivity, timecard analysis and PTO balance; providing findings to office leadership. Responsible for HR meeting logistics, including but not limited to, conference room reservations, catering orders, and maintaining team calendar events. Assisting and supporting HR team members on projects, initiatives and programs as requested.
Bachelor's degree, preferably in Human Resources or related field. 0 - 2 years of related office experience in a team environment at a professional organization; some Human Resources experience preferred. Proficient in MS Office (Word, Excel, PowerPoint). Experience with Workday HRIS is strongly preferred. Demonstrated ability to handle sensitive and confidential information appropriately Self-directed and motivated, detail-oriented problem solver with ability to produce timely, high-quality deliverables Must have the ability to recognize and report issues before they become significant, and assist in determining the best methods for resolution. Team player with excellent verbal and written communication skills, and the ability to establish collaborative working relationships
**The base salary range will be estimated between $65-70k plus bonuses and benefits, contingent on relevant experience. At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life.
Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice-annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
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Gensler
paid time off, paid holidays, profit sharing
Jun 28, 2025