Administrative & Reports Specialist

EnSafe is accepting applications for an Administrative & Reports Specialist in our Charleston office, located in Mt. Pleasant, SC.

EnSafe is an employee-owned global environmental consulting and engineering firm. We strive to provide innovative, creative solutions for our clients. EnSafe specializes in Environmental Management and Planning, Civil Design Engineering, Environmental Restoration, Natural & Water Resources, Health & Safety, and Technology, with offices operating within the US.

What We Are Looking For:

We're seeking a dependable and detail-oriented Administrative & Reports Specialist who thrives in a fast-paced, team-oriented environment. The ideal candidate takes pride in producing polished, professional documents, ensuring formatting, style, grammar, and syntax are consistently accurate and aligned. A professional with a sharp eye for detail, exceptional organizational skills, and the ability to manage multiple tasks and deadlines with ease. - If this is you, we'd love to connect!

Joining our team means immersing yourself in an environment that nurtures creativity, encourages collaboration across all levels, fosters a supportive culture, and facilitates professional growth.

What You Will Be Doing:

• Preparing and formatting reports to meet internal and client standards, including compiling final versions electronically (PDF) and/or assembling printed copies in binders.
• Reviewing documents such as reports, letters, and proposals for grammar, syntax, and clarity.
• Performing accurate and timely data entry to support project and administrative needs.
• Organizing and maintaining confidential client files following company procedures.
• Supporting staff with various internal processes, including travel arrangements, scanning, photocopying, and submitting expense reports.
• Managing general office responsibilities such as answering phones, processing mail and FedEx shipments, maintaining filing systems, producing training materials, and ensuring the office areas are well-stocked.
• Assisting with additional administrative tasks and special projects as needed.

What You Will Need:

• Minimum 5 years of administrative assistant experience (preferably in a corporate or technical environment).
• A college degree is a plus, but we value experience and attitude equally.
• Excellent verbal and written communication skills.
• Strong experience with Microsoft Office (Word, Excel, Adobe Acrobat, PowerPoint).
• Brings effective communication skills and a collaborative spirit - you'll be supporting various teams and keeping internal processes moving.
• A can-do attitude, a willingness to jump wherever needed, and a calm presence even when the deadlines are tight.

About EnSafe:

EnSafe began as a two-person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients. We nurture our people with opportunities for growth and development. We build enduring, trustworthy relationships with each of our clients, focusing on high ethical and safety standards. We build this reputation by attracting and retaining high-quality individuals for the long term.

At EnSafe, we're committed to cultivating a diverse and authentic workplace. If you're enthusiastic about this role but your experience doesn't precisely align with every qualification in the job description, we encourage you to apply nonetheless. You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.

Check us out on the web at www.ensafe.com