Administrative Coordinator

Compensation: $21.18 - $30.16 per hour based on skills and experience

Position Summary

The Physician Assistant (PA) Department at Rosalind Franklin University of Medicine and Science is seeking a full-time staff position with primary responsibilities in the PA program's clinical year of training. The Administrative Coordinator provides comprehensive support to faculty, staff, and students in the department to ensure processes are managed, coordinated, and organized efficiently.

Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes a 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays.

Who We Are

Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.

Today, the university's 6 colleges continue Dr. Franklin's legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.

Since its inception in 1991, more than 1,500 students have graduated from the Physician Assistant (PA) Program at Rosalind Franklin University. The faculty takes pride in educating students through innovative and interactive classroom activities, team-based learning, quality clinical rotation experiences, and state of the art simulation. The interprofessional focus of the PA Program, and throughout Rosalind Franklin University, prepares our students to practice as members of effective healthcare teams in a wide range of medical specialties and settings.

Essential Duties & Responsibilities

• Database management; manage, track, and update recurring clinical rotation reports.
• Coordinate, expedite, and prepare all correspondences for clinical year training.
• Compose, edit, and format a variety of written digital documents and reports.
• Generate and distribute confirmation/reminder emails to clinical rotation sites.
• Track and monitor all student, site, preceptor, and program data through established databases.
• Facilitate background checks of students preparing for clinical rotations.
• Distribute clinical onboarding information to students prior to the start of their rotations.
• Develop, monitor, and maintain filing systems for didactic and clinical years.
• Track preceptor continuing medical education (CME) hours and award certificates upon completion.
• Track and monitor clinical preceptor board certification and licensure information.
• Receive, review, and submit clinical year invoices for approval by department faculty and staff.
• Coordinate clinical year student registration through designated department staff.

Conditions of Employment

• Must achieve satisfactory results from a background check

Required Education & Experience

• High school diploma or GED
• Prior administrative or office experience.

Required Knowledge, Skills, & Abilities

• Strong computer proficiency in MS Office Professional Suite or Google Suite, and Adobe Acrobat
• Experience with creating and/or managing databases
• Excellent communication skills (written, verbal, and interpersonal)
• Ability to work/interact with diverse populations, showing respect and sensitivity for cultural differences.
• Ability to exercise independent judgment and initiative, determine priorities, handle detailed tasks with accuracy, handle multiple projects simultaneously, meet strict deadlines and follow through on all assignments.
• Ability to work independently and as a collaborative team member.
• Commitment to confidentiality; ability to work with sensitive information, records and reports

Preferred Qualifications

• Bachelor's degree preferred, or experience or skills commensurate with a bachelor's degree.
• Evidence of work experience in a medical or higher education setting, health care administration or equivalent.
• Knowledge and experience in healthcare education, student processes and principles, program design(s).

Typical Physical Demands & Working Conditions

• Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.
• Work is performed in a typical office environment and will be conducted in a climate- controlled office with extensive use of computers, telephones and other office equipment.
• Work is of light physical demand in an office setting with duties performed while sitting, standing or occasionally stooping.
• Work can include limited travel to clinical sites and/or annual conferences.

EOE, Including Disability / Vets