WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under direction to coordinate administration of residency and fellowship educational programs for department including financial & reporting responsibility for all of their fellowship programs. May also include medical student education, graduate student education, and internship training.
We are seeking a talented coordinator for our undergraduate medical education team. Ideal candidates will be resourceful, detail-oriented, extremely organized, skilled at task prioritization and time management, demonstrate strong verbal and written communication skills, dependable, and a critical thinker with a proactive approach toward problem solving. To be successful in this role, this individual must operate with a high level of professionalism and confidentiality, with a customer service focus and ensure compliance with all medical school policies and procedures. Experience with management of staff and coordination of medical education program activities is preferred.
DME Support - An allocation of 50% effort (0.5 FTE) will be devoted to providing support to the Director of Medical Student Education (DME) faculty leadership role. Support of the DME role includes assisting with and providing operational support for the development, implementation, and management of medical student education programs and initiatives.
COSCE Program Support - An allocation of 30% effort (0.3 FTE) will be devoted to providing support to the Clerkship Observed Structured Clinical Examination (COSCE) program for medical students in the Pediatrics Clerkship. Provide administrative and operational support to the clerkship faculty for the development, implementation, and coordination of the Pediatrics Clerkship COSCE program, including scheduling, materials preparation, records maintenance, logistics coordination, and communication with faculty and students.
Supervision of Education Staff - An allocation of 20% effort (0.2 FTE) will be devoted to supervision of education support staff for the Undergraduate Medical Education division. Supervision of education support staff includes interviewing, hiring, mentoring, and supporting staff development. Responsibilities also include overseeing training and orientation, setting work priorities, monitoring performance, conducting annual evaluations, and managing employee relations as needed.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
- Education
High School Diploma Graduate or GED or
Bachelor's Degree
- Experience
6 years of related experience with High School Diploma or GED or
2 years of related experience with Bachelor's Degree
JOB DUTIES
- Oversees daily operations for multiple educational programs to including but not limited to department residency, clinical subspecialty fellowships, medical student rotations, summer student internships, post-doctoral research fellowships and research training programs. This includes participation in the match program, recruitment of other trainees, development and oversight of orientation of new trainees, training and evaluation of administrative staff who assist in this endeavor, implementing testing and evaluation of trainees.
- Designs evaluations for programs and creates reports to interpret the results. Creates advertisements for programs and monitors their publication. Represents the various educational programs at existing local and national meetings.
- Creates, reviews, and maintains policies and procedures related to all educational endeavors. Ensures compliance with accrediting agency standards as well as university and departmental policies regarding education. Acts as a resource to faculty, residents, medical students, and fellows regarding the interpretation and implementation of these policies.
- Develops and oversees budgets for the various educational programs as well as individualized educational stipends and research grant allotments for each trainee. Tracks, approves, and creates financial reports to summarize expenditures for each program ensuring that affiliated contracts regarding education are sufficient to meet program needs.
- Develops short and long term business plans for the Educational Programs and the departmental education unit. Creates reports to track progress and identify deviations from the business plan. Develop plans for new educational program endeavors and designs comparative studies of external programs for leadership review.
- Oversees the maintenance of all educational program records including preparation of complex reports for accrediting agencies and university administration, providing statistical analysis of educational programs within the department and administering malpractice coverage.
- Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
- Ensures compliance with applicable laws, regulations, policies, and procedures.
- May supervise clerical and administrative support staff; may oversee training and orientation of staff; may determines work priorities; may evaluates work progress and production.
- Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
University of Texas Southwestern Medical Center
parental leave, paid time off, paid holidays, tuition reimbursement
Jul 08, 2025